AP Clerk

Maintain accurate and organized records by executing the Company’s general accounting procedures and practices. Apply these procedures to make for clear and accurate accounting records as well as preparing financial, statistical, and technical reports.

• Responsible for daily processing vendor invoices; via 3-way matching as well as maintaining appropriate signatures for service type invoicing without purchase orders.
• Daily process cash receipts by applying payments to customer invoices and scanning daily deposits to bank via Digital Check Xpress software, as well as various miscellaneous cash deposits received.
• Provide back up support to AR daily invoicing.
• Assist with month end duties, including completing AP billing by day two, following month end date.
• Assist AR in appropriately maintaining collection activities when customer goes beyond terms; this will include collection telephone calls. Maintain a collection log call sheet to inform controller, sales, and customer service of said collection, keep daily process cash receipts and collection activities.
• Accurately maintain account coding.
• Perform daily filing of paperwork as needed.
• Prepare and process checks to be signed as well as posting any wire payments, ACH payments, and Health Account Transfers as directed from Accounting Supervisor or Controller.
• Assist in maintaining vendor relationships as well as answer payment questions or investigating invoice discrepancies.
• Update Flash Report daily for AR and AP and ensure it balances with books for previous day activity.
• Monitor AP aging report as well as cash projections from a payment standpoint.
• Keep organized daily AP Batches entered into system and give to Accounting Supervisor for review of GL Codes before filing.
• Process expense reports for reimbursement, and maintain proper GL accounts and timely entering of receipts for corporate credit cards.
• Assist in any other Accounting activities as needed.
• Adherence to all Company policies and procedures
• Instills a sense of quality through modeled quality behaviors and mindset
• Assists with Training and Orientation
• Elevates complaints and problems, seeks Management assistance
• Ensures proper PPE’s and Safety procedures are followed
• Flexibly works other shifts, shifts maybe 8, 10 or 12 hours as needed
• High school diploma or equivalent required
• Associates Degree or equivalent combination preferred
• 3-5 years Accounting experience, required.
• Must know and understand GAAP principles.
• Must be able to analyze data be familiar with accounting reports (i.e. balance sheet, income statement, etc). Required.
• Basic Mathematical aptitude required
• The ability to work independently, without supervision required
• Ability to organize priorities and workload required