What are the responsibilities and job description for the Facilities Coordinator position at PRAIRIE VIEW INC?
Location: Newton, KS
Schedule: Full-Time | Monday–Friday
Join Our Team
We're seeking a highly organized and dependable Facilities Coordinator to support the day-to-day operations of our Facilities Department. In this role, you'll serve as a key point of contact for maintenance requests, work order management, fleet coordination, inventory tracking, and campus access systems.
If you're someone who enjoys keeping things organized, solving problems, and helping operations run smoothly behind the scenes, we'd love to hear from you.
What You'll Do
Facilities Administration & Coordination
- Provide administrative support to the Facilities Department
- Answer and direct facilities-related phone calls and inquiries
- Maintain department records, documentation, and filing systems
- Assist with scheduling and coordination of facility-related activities
Maintenance Requests & Work Orders
- Monitor and respond to maintenance requests
- Create, track, and close work orders
- Maintain accurate documentation of completed work
- Coordinate preventative maintenance schedules and records
Inventory & Supply Management
- Order and receive facility supplies and materials
- Maintain inventory records and stock levels
- Help ensure tools and equipment are organized and maintained
Fleet & Access Management
- Assist with management of company vehicles
- Coordinate vehicle schedules, service records, and key distribution
- Support vehicle title and registration documentation
- Issue and track building keys and electronic access permissions
General Facilities Support
- Assist with basic facility operations as needed
- Operate company vehicles when required
- Help maintain a safe, organized, and functional environment for staff and visitors
What We're Looking For
Required Qualifications
- High school diploma or equivalent
- Valid Kansas driver's license
- Ability to be insured under the organization's vehicle insurance policy
- Strong organizational skills and attention to detail
- Effective verbal and written communication skills
- Ability to manage multiple priorities and work independently
- Basic computer and keyboarding skills
Preferred Qualifications
- Technical diploma or related post-secondary education
- Five years of related administrative, facilities, maintenance coordination, or operations experience
- Experience with scheduling systems, work order management, or customer service
- Experience working with inventory, fleet coordination, or facilities operations
Physical Requirements
- Ability to lift and carry up to 30 pounds
- Ability to bend, squat, kneel, reach, and move throughout campus locations
- Ability to work both indoors and outdoors in varying weather conditions
Why This Role Matters
The Facilities Coordinator plays an important role in supporting the people, buildings, and resources that keep our organization running efficiently. This position is ideal for someone who enjoys organization, coordination, and being the person others can count on to keep operations moving forward.