Manager, Events Services

Prairie View A&M University

Manager, Events Services

Job Title

Manager, Events Services

Agency

Prairie View A&M University

Department

Alumni Affairs

Proposed Minimum Salary

Commensurate

Job Location

Prairie View, Texas

Job Type

Staff

Job Description

Important Immigration information:

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate

The salary is determined in accordance with the University's compensation structure and will be commensurate with the candidates' education and experience, within the assigned salary range for this position.

The Manager of Event Services is responsible for the strategic planning, coordination, and execution of high-impact events that support the University Advancement mission, including fundraising, donor cultivation, stewardship, and alumni engagement. This role ensures the delivery of exceptional event experiences that strengthen relationships with donors, prospects, alumni, and key stakeholders while elevating the institution's brand and visibility. This is an on site position.

Reporting to Advancement leadership, the Manager oversees all aspects of event operations from concept development through post-event evaluation while managing budgets, vendor partnerships, and cross-functional collaboration. The position works closely with Development Officers, Alumni Relations and Advancement Services to design events that advance donor strategies and enhance engagement across the giving pipeline.

This role requires a high level of organization, attention to detail, and the ability to manage multiple complex projects simultaneously. The Manager of Event Services plays a critical role in ensuring seamless execution, fostering strong internal and external partnerships, and contributing to the overall success of fundraising and engagement initiatives within University Advancement.

Responsibilities

• Plan annual event calendars, including donor recognition events, campus visits, alumni, annual giving and cultivation events.
• Oversee end-to-end event logistics: venue selections, catering, audiovisual, deco, transportation and staffing,
• Manage timelines, run-of-show documents, and on-site coordination,
• Ensure events are executed at high level of professionalism, excellence and reflect the university's brand.
• Develop and manage event budgets; track expenses and ensure cost efficiency, negotiate contracts with vendors and venues. Build & maintain relationships with vendors, venue and service providers.
• Ensure compliance with university financial policies and procedures to include: procurement, contracts, Procard and travel.
• Serve as primary liaison for all event-related partnerships.
• Develop and implement a comprehensive events strategy aligned with University Advancement goals (fundraising, donor stewardship, alumni engagement and annual fund).
• Performs other duties as assigned.
  
  

Required Education And Experience

• Bachelor's degree in applicable field or equivalent combination of education and experience.
• Five years of related experience.
  
  

Required Knowledge, Skills And Abilities

• Knowledge of event planning and management within a higher education or nonprofit advancement environment.
• Understanding of donor relations, fundraising principles, and stewardship strategies.
• Knowledge of budgeting, contract negotiation, and financial management practices.
• Familiarity with event technologies, registration systems, and CRM databases (e.g., donor management systems).
• Understanding of branding, marketing, and communications as it relates to events.
• Strong project management and organizational skills with the ability to manage multiple events simultaneously.
• Excellent verbal and written communication skills.
• High-level interpersonal skills with the ability to engage effectively with donors, executives, and stakeholders.
• Budget management and financial tracking skills.
• Vendor negotiation and relationship management skills.
• Problem-solving and decision-making skills, especially in fast-paced event environments.
• Attention to detail and ability to ensure high-quality execution.
• Proficiency in Microsoft Office Suite and event management/CRM software.
• Ability to plan, coordinate, and execute complex events from concept to completion.
• Ability to work collaboratively across departments and with various stakeholders.
• Ability to manage competing priorities and meet tight deadlines.
• Ability to exercise sound judgment, discretion, and professionalism, particularly when working with high-level donors and leadership.
• Ability to adapt quickly and respond effectively to unexpected challenges during events.
• Ability to work flexible hours, including evenings and weekends, as required for events.
  
  

Special Requirements

• Applicants with equivalent experience in lieu of a Bachelor's degree may be considered. One year of the related experience is the equivalent of one college year. Applicants being considered for the equivalency must have four years of related experience to meet the equivalency in lieu of a Bachelor's degree plus the minimum required years of experience. Applicants being considered for the equivalency must have a total of nine years of experience.
  
  

Job Posting Close Date

• 04/21/2026
  
  

Required Attachments

Please attach all required documents listed below in the attachment box labeled as either "Resume/CV or Resume/Cover Letter" on the application. Multiple attachments may be included in the "Resume/CV" or Resume/Cover Letter" attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.

• Resume or Curriculum Vitae
• Cover Letter
  
  

Application Submission Guidelines

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.

The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process.

Background Check Requirements

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

To apply, visit https://tamus.wd1.myworkdayjobs.com/en-US/PVAMU_External/job/Prairie-View-TX/Manager--Events-Services_R-092241-1?workerSubType=0e1cd8ed3502012ddf607157e74b7d04&workerSubType=0e1cd8ed35020103f9b47257e74b7f04&workerSubType=0e1cd8ed350201da3af87057e74b7c04&workerSubType=0e1cd8ed35020108df607157e74b7e04

About Us

For more than 140 years, Prairie View A&M University (PVAMU) has been igniting passion in its students. With an established reputation for producing engineers, nurses and educators, PVAMU offers baccalaureate degrees, master’s degrees and doctoral degree programs through nine colleges and schools. The University has an enrollment of more than 8,500 students. Designated an institution of “the first class” in the Texas Constitution, PVAMU is the second-oldest public institution of higher education in the state and a member of The Texas A&M University System. The University is dedicated to fulfilling its land-grant mission of achieving excellence in teaching, research and service.

PVAMU is conveniently located near the rapidly growing residential and commercial area known as the Northwest Houston Corridor. The developing Northwest Houston Corridor offers newly developed suburban communities, a variety of shopping and dining near the Houston Premium Outlets and is a short, 35-minute commute into downtown Houston. For more information, visit www.pvamu.edu. Your career opportunities with a “University of the first class” begins here!

Prairie View A&M University is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

If you need assistance in applying for this job, please contact (936) 261-1730.

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