Bookkeeper/Office Manager

Job description:

RELATIONSHIPS:

Reports to: CFO/CEO

Subordinate Staff: No

Other internal contacts: Daily contact with all levels of management and staff

External contacts: Vendors, clients, banks others as needed or requested

Job Summary

We are seeking a dedicated, detail-oriented and highly organized Bookkeeper/ Office Manager to oversee daily administrative operations and manage financial records within our organization. The ideal candidate will have a strong background in Bookkeeping and administrative tasks, with proficiency in Quick Book software. This role requires excellent communication skills, the ability to manage multiple tasks efficiently, and a commitment to maintaining accurate financial records.

PRIMARY RESPONSIBILITIES:

Financial & Record Keeping:

· At all times, ensure Client satisfaction with our services;

· Managing accounts payable and accounts receivable;

· Reconciling cash and bank accounts;

· Maintaining an accurate general ledger, working with CFO to make adjustments as needed;

· In conjunction with CFO, prepare and monitor business cash flow;

· Processing employees' timesheets and managing payroll process with service vendor;

· Remitting payroll, income, sales and use taxes when applicable, and monitoring payroll service for compliance with same;

· Issuing invoices to, and processing payments from clients;

· Report and resolve payment and system issues with urgency, to prevent future issues;

· Work with management and clients to insure monthly and quarterly client billing is being completed per contract;

· Work effectively with other departments to resolve client billing issues;

· Timely research and respond to vendor or client inquiries;

· Monitor client accounts with payment plans;

· Maintain client accounts for account changes, fee changes/increases in contractual rates due to renewals, etc.;

· Presenting account status to the CFO/COO and CEO;

· Collecting information for auditing purposes;

· Participate in projects or other duties as assigned.

Administrative Support:

• Managing office supplies
• scheduling meetings
• making travel arrangements
• handling corporate correspondence

Facility Management:

• Overseeing office maintenance
• Ensuring a safe and pleasant work environment

Record Keeping:

• Processing invoices
• tracking expenses
• maintaining filing systems

Human Resources & Team Culture:

• Assisting with onboarding new hires
• organizing company events
• implementing company policies

SKILLS:

● Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail;

● Very strong interpersonal and customer service skills;

● Must possess superior organizational skills;

● Expert level written and verbal communication skills;

● Detail oriented, meticulous;

● Demonstrated proactive approaches to problem-solving with strong decision-making capability;

● Highly resourceful team-player, with the ability to also be extremely effective independently;

● Proven ability to handle confidential information with discretion;

● Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment;

● Forward looking thinker, who actively seeks opportunities and proposes solutions.

● Ability to multi-task;

● Comfortable dealing with huge volumes of complex data;

● Use of computers and software programs (EXCEL, WORD, POWERPOINT, TEAMS, ZOOM, QuickBooks and others as required), and EMR/Practice Management software.

REQUIREMENTS:

● Bachelor’s degree in accounting or related field, or minimum 5 years’ experience in full charge bookkeeping, accounting or bookkeeping certification;

● Advanced knowledge of accounting and bookkeeping software, QuickBooks preferred;

● Knowledge of U.S. GAAP or other industry-standard accounting frameworks;

● Expertise in Microsoft Excel or any other spreadsheet;

● Deep understanding of accounting principles.

Job Type: Full time Exempt

Work Location: On-Site at Corporate Office

Pay: $44,430.00 - $55,320.00 per year

Benefits:

• 401(k)
• Health insurance
• Health savings account
• Paid time off

Work Location: In person

Salary : $44,430 - $55,320