What are the responsibilities and job description for the Client Billing Specialist position at PPI Quality & Engineering, LLC?
About the Company
We are a leading company in the oil and gas industry, dedicated to providing exceptional service and innovative solutions to our clients. Our mission is to ensure quality and efficiency in every project we undertake, fostering a culture of collaboration and integrity.
About the Role
The role involves assisting in the management of contractor time and expense reports, ensuring accuracy and compliance with client requirements while working closely with the Project Coordinator.
Responsibilities
- Assist in entering and filing contractor time and expense reports
- Perform error tracking of timesheet/expense entries
- Work directly with assigned Project Coordinator to help with any client-specific requirements
- Reconcile time and expenses between ERP (“Vision”) and in-house database (“QAR”)
- Create invoice package per client requirements
- Submit proper invoice to client for approval and payment per client timeline
- Follow up on submitted invoices to ensure timely payment
- Interact with Project Coordinator for approvals and guidance with regards to items being invoiced
- Complies with PPI Quality Management System and its documented procedures
Required Skills
- 2 – 5 years in billing / invoicing
- 2 – 5 years in oil and gas industry
- Proficient in Microsoft Office including Excel and Word
- Knowledge of basic accounting principles
Preferred Skills
- Deltek experience
- Open Invoice experience
- Ariba experience
- GEP Smart experience
Hybrid Work Schedule (3 days – office / 2 days – remote)