Procurement Specialist

Job Summary

The Procurement Specialist – Fleet, Equipment, Tools, Repairs & Maintenance is responsible for creating, negotiating, and monitoring the purchase of goods, materials, equipment, tools, parts, rentals, repairs, and maintenance services from vendors. This role supports the full procure-to-pay lifecycle and partners closely with Operations, Fleet, Maintenance, Finance, Safety, and Accounts Payable to ensure timely, cost-effective, and compliant purchasing that supports operational readiness and asset reliability.

Job Duties and Responsibilities

Review purchase requisitions and create purchase orders for fleet vehicles-repairs equipment, tools, parts, rentals, and maintenance services in accordance with organizational policies and approval workflows.

Monitor and track purchase orders to ensure timely delivery and completion of goods and services.

Coordinate with internal departments to understand procurement needs, specifications, scopes of work, and delivery requirements.

Negotiate pricing, labor rates, service agreements, and payment terms to achieve cost savings without compromising quality, safety, or uptime.

Create and manage rental equipment and service-related purchase orders

Cultivate and maintain strong relationships with suppliers, service providers, and maintenance vendors, communicating expectations and resolving issues in a timely manner.

Collaborate with internal teams to ensure purchased goods and services meet required quality, safety, and regulatory standards.

Address quality, service, or pricing issues promptly and work with vendors to resolve problems efficiently.

Coordinate with Accounts Payable regarding invoice matching, approvals, recordkeeping, and documented authorization.

Verify and resolve discrepancies, returns, and credits from start to finish.

Verify, maintain, and communicate current pricing, labor rates, and vendor agreements.

Accurately communicate purchasing activity and expenditures with the accounting department.

Evaluate supplier and service provider performance and conduct periodic assessments and audits.

Track, monitor, and implement procurement-related KPIs.

Ensure compliance with relevant laws, regulations, company policies, and internal controls in all procurement activities.

Maintain accurate records of purchases, pricing, contracts, service agreements, and documentation.

Follow documented approval workflows and purchasing authority limits.

Identify potential suppliers and service providers and conduct research to determine best value based on quality, price, delivery, and reliability.

Support cost-saving initiatives, preferred vendor programs, and continuous improvement efforts.

Other duties and special projects as assigned.

Requirements

High School Diploma or equivalent required; Bachelor’s degree preferred.

Minimum three (3) years of procurement or purchasing experience; fleet, equipment, or maintenance purchasing experience

General knowledge of Microsoft Office Suite.

Experience with procurement or ERP systems

Strong negotiation, analytical, and problem-solving skills.

Excellent attention to detail and accuracy.

Ability to work independently with minimal supervision.

Ability to create and maintain effective working relationships with vendors and internal stakeholders.

Ability to maintain strict confidentiality.

Excellent organization and time management skills.

High level of professionalism and integrity.

Ability to make sound decisions and process and analyze data effectively.

Working Conditions

Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards.

Consists primarily of sedentary work with the ability to lift up to 10 pounds.

Requires substantial movement of the hands, wrists, and/or fingers.

Requires close visual acuity to perform activities such as preparing and analyzing data and viewing computer screens.

Note

This job description is not intended to be all-inclusive. Employees may perform other related duties as required to meet the ongoing needs of the organization. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

PowerGrid Services, LLC is an equal opportunity employer.