What are the responsibilities and job description for the Office & Compliance Coordinator position at Power Trip Rentals Llc?
About PowerTrip Rentals
PowerTrip Rentals is a leading provider of equipment solutions serving the entertainment, construction, and special events industries. We’re known for fast, dependable service and a team that keeps things moving. Our Signal Hill location is looking for a detail-oriented Safety & Compliance Coordinator to support our operations and ensure we stay compliant, organized, and audit-ready.
Position Overview
This role is focused on safety, DOT compliance, and driver-related documentation. The Safety & Compliance Coordinator plays a key role in maintaining regulatory files, tracking driver and vehicle requirements, supporting safety programs, and assisting with insurance and DMV-related documentation.
Key Responsibilities
Safety & DOT Compliance
- Maintain and audit Driver Qualification Files (DQFs) in accordance with DOT and FMCSA regulations
- Track and monitor expiration dates for:
- Medical cards
- Driver’s licenses
- Clearinghouse statuses
- Required training and certifications
- Assist with DOT inspections, internal audits, and compliance documentation
- File and organize safety meeting sign-ins, training records, and policy acknowledgments
Driver Clearinghouse & Driver Records
- Manage FMCSA Driver Clearinghouse queries (pre-employment and annual)
- Support driver onboarding and ongoing compliance requirements
- Coordinate with management on driver eligibility and documentation follow-ups
DMV & Vehicle Documentation
- Track DMV registrations, renewals, and vehicle-related documentation
- Maintain organized records for company vehicles and trailers
- Assist with documentation related to fleet compliance and inspections
Insurance & Claims Support
- Assist with vehicle insurance claims, documentation gathering, and follow-ups
- Maintain claim files and communicate with internal teams as needed
- Support incident documentation related to safety and fleet operations
Administrative & Cross-Team Support
- Maintain organized digital and physical filing systems
- Assist with internal checklists, trackers, and compliance calendars
- Support HR and Operations with documentation as needed
What We’re Looking For
Minimum Qualifications
- High school diploma or equivalent
- 1 year of experience in compliance, safety, operations, office coordination, or administrative support
- Strong organizational skills and attention to detail
- Comfortable working with digital systems and document tracking
- Experience with DOT or FMCSA compliance
- Familiarity with Driver Clearinghouse
- Exposure to fleet, safety, or insurance documentation
Salary : $20 - $28