Office Administrative Assistant

Job Overview

We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our daily operations, ensuring that administrative tasks run smoothly and efficiently. Your energetic approach and attention to detail will help foster a productive environment, support our team, and enhance client interactions. This position offers an exciting opportunity to utilize your office management skills, technical proficiency, and excellent communication abilities to make a meaningful impact every day.

Responsibilities

• Manage front desk operations, including greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy
• Maintain organized filing systems, both digital and paper-based, ensuring quick retrieval of documents and data entry accuracy
• Coordinate calendar management, scheduling meetings, appointments, and events with precision using productivity software and calendar tools
• Prepare professional correspondence, reports, spreadsheets, and Word processing documents with strong proofreading and typing skills
• Handle client communication via phone, email, and in person while demonstrating excellent phone etiquette and customer service skills
• Support office management tasks such as ordering supplies, managing inventory, and maintaining office equipment functionality
• Assist with data entry projects using computer literacy skills in spreadsheets and databases like QuickBooks or similar software
• Provide administrative support to team members including personal assistant duties when needed, ensuring organizational efficiency

Experience

• Proven experience in an office environment with clerical responsibilities and customer support roles
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with familiarity with productivity software and spreadsheets
• Experience handling multi-line phone systems and providing exceptional phone communication and etiquette
• Bilingual abilities are highly valued to facilitate effective client communication across diverse populations
• Demonstrated organizational skills with the ability to prioritize tasks effectively in a fast-paced setting
• Technical proficiency in computer literacy including data entry, proofreading, filing systems, and calendar management
• Previous experience with office management or administrative roles such as personal assistant or front desk coordinator is preferred

Join us to be part of a vibrant team where your organizational talents will shine! We are committed to fostering a supportive environment that values your skills in office management, communication, and technical proficiency. Your dedication will help us deliver outstanding service while advancing your career in a rewarding setting.

Pay: $23.39 - $28.17 per hour

Expected hours: 20.0 – 40.0 per week

Benefits:

• 401(k)
• Flexible schedule
• Health insurance
• Health savings account
• Paid time off
• Relocation assistance

Work Location: In person

Salary : $23 - $28