What are the responsibilities and job description for the Corporate Travel Coordinator position at Power Design?
About The Position
The Travel Coordinator provides administrative and operational support to the Senior Travel Coordinator, assisting with day-to-day travel operations across PDI. This role is responsible for processing travel requests, maintaining accurate travel documentation, and coordinating travel arrangements for employees and candidates across various departments. The Travel Coordinator works closely with our outside travel management company and vendors to ensure timely, accurate travel arrangements that align with company requirements — helping deliver the best possible travel experience for all PDI travelers.
Position Responsibilities
About Us
Power Design is a National Design Build Contractor, focused on innovative construction across multiple trades: electrical, mechanical, plumbing, and systems technologies. Since 1989, we’ve disrupted the industry by putting next-generation ideas to powerful, practical use because we care. We design breakthrough solutions that push the limits of what’s possible by harnessing the collaborative power of our teams to elevate experiences and empower the communities where we live and work. In an industry that tends to look back, we’re building better by staying grounded in our values, dedicated to our unique culture, and supportive of work-life balance – making us built to last. By investing in our people and doing things differently, we’re designing what’s next.
To learn more, visit www.powerdesigninc.us.
The Travel Coordinator provides administrative and operational support to the Senior Travel Coordinator, assisting with day-to-day travel operations across PDI. This role is responsible for processing travel requests, maintaining accurate travel documentation, and coordinating travel arrangements for employees and candidates across various departments. The Travel Coordinator works closely with our outside travel management company and vendors to ensure timely, accurate travel arrangements that align with company requirements — helping deliver the best possible travel experience for all PDI travelers.
Position Responsibilities
- Collect travel details from employees and coordinate with internal departments to gather required travel information, entering data accurately into our travel management platform, Egencia.
- Check hotel, flight, and car rental availability; schedule reservations; and process changes or cancellations as needed, under the direction of the Senior Travel Coordinator.
- Prepare, update, and maintain travel records, itineraries, and documentation to ensure all travel-related information is organized and current.
- Communicate itinerary confirmations, updates, and travel policy information to employees, ensuring all travel needs are met within company and department guidelines.
- Monitor shared travel inboxes and route inquiries to the appropriate team member in a timely manner.
- Assist with monthly reconciliation tasks, including organizing receipts, preparing documentation for expense reporting, and managing the monthly travel expense report.
- Maintain organized files for travel vendors, invoices, and internal travel requests.
- Provide general administrative support to the travel team as needed.
- Strong attention to detail and accuracy in data entry
- Possess excellent customer service, communication, and interpersonal skills
- Must be able to maintain a high level of confidentiality and professionalism
- Ability to work independently and manage multiple administrative tasks
- Basic familiarity with scheduling and/or calendar management
- Comfortable working in a fast‑paced environment with shifting priorities
- Experience working with Egencia or other travel management software is a plus
- Demonstrate and uphold Power Design’s core values, which include integrity, accountability, teamwork, innovation, and growth
- Competitive salaries offered
- Flexible and hybrid work options available to support work-life balance
- Cutting-edge headquarters with an on-campus café, fitness center, game room with golf simulator, electric scooters, lake with running path, training facility, and tobacco-free campus
- Exciting, award-winning workplace culture focused on employee appreciation, recognition, and fun
- Comprehensive medical, dental, vision, and life insurance offered
- Short and long-term disability plans
- 401k with company matching and Flexible Spending Accounts (FSA) options available
- Paid time off and company holidays provided
About Us
Power Design is a National Design Build Contractor, focused on innovative construction across multiple trades: electrical, mechanical, plumbing, and systems technologies. Since 1989, we’ve disrupted the industry by putting next-generation ideas to powerful, practical use because we care. We design breakthrough solutions that push the limits of what’s possible by harnessing the collaborative power of our teams to elevate experiences and empower the communities where we live and work. In an industry that tends to look back, we’re building better by staying grounded in our values, dedicated to our unique culture, and supportive of work-life balance – making us built to last. By investing in our people and doing things differently, we’re designing what’s next.
To learn more, visit www.powerdesigninc.us.