Risk Management Specialist

Under the direction of the Director of Risk Management, perform specialized technical support and administrative duties to the District in the areas of insurance risk financing, risk control, loss analysis, claims and litigation, staff training and consultations, occupational safety and environmental health, regulatory compliance and budgeting; assure compliance with applicable laws, codes, rules and regulations.

Perform specialized technical support and administrative duties to the District in the areas of insurance risk financing, risk control, loss analysis, claims and litigation, staff training and consultations, occupational safety and environmental health, regulatory compliance and budgeting; assure compliance with applicable laws, codes, rules and regulations. E

 

Support management in the processing of incoming liability and property loss claims and in the handling of in-house claims not managed by the District's TPA; maintain files and monitor claims making sure the District responds to deadlines and statutes of limitations; prepare and mail legal notices on claims. E

 

Investigate employee and student injuries, vehicle and public accident incidents; interview involved parties and school personnel to discover essential facts; visit sites and take photos and measurements; assure proper procedures are followed; assist with the review and follow-up of student and staff injury and loss reports with a focus on prevention; provide support as needed in finding placement for Return-To-Work employees. E

 

Answer telephones and greet visitors; respond to inquiries from staff, the public and outside agencies regarding risk management policies and procedures; operate a variety of office equipment including a computer and assigned software; maintain calendar for Risk Management Department, prepare work orders and requisitions for department; receive, sort and distribute incoming mail and supplies; compose departmental correspondence; maintain supply and equipment records. E

Assure payments from workers' compensation and property/liability funds are paid on time; assist Purchasing and Finance departments with reviewing items submitted for purchase or reimbursement by others for appropriate use in the District. E

 

Assist in responding to subpoenas and Public Records Act requests; assist with pre-trial discovery and depositions; schedule conference rooms and witnesses for depositions. E

 

Maintain effective communication with claims adjustors, defense attorneys, insurance company representatives and Joint Powers Authority (JPA) personnel regarding claims and litigation. E

 

Maintain District-wide database on leased or lease-purchase buildings, portables and equipment; prepare property endorsement requests needed to update Site Statement of Values for insurance underwriting and coverage records; analyze loss data and trends to identify opportunities for improvement. E

Assist the Maintenance & Operations Department with review of facility use requests to assure adequacy of insurance coverages, additional insured endorsements and risk-transfer agreements. E

 

Provide monitoring support of expenses and contracts for a variety of programs such as Workers' Compensation, General Property and Liability, Excess Liability coverage, D.O.T. drug testing, Pre-placement Physicals, Fit-for-Duty exams and E.A.S.E. programs; prepare and submit requisitions and monitor expenses for workers' compensation first aid claims and property and liability expenses. E

 

Perform ergonomic evaluations of employee workstations; visit District sites; observe employees and take photographs and measurements; follow-up with supervisors and employees regarding ergonomic recommendations. E

 

Assist in assuring site Injury & Illness Prevention Program (IIPP) and Hazard Communication Plans (Right-to-Know) are current and properly utilized; assist in assuring District departments, offices and sites have current plans. E

 

Assist with the preparation and delivery of staff training regarding insurance and safety procedures, ergonomics, general loss control and prevention; assist in the development of training opportunities. E

Establish and maintain claim files; assist with the preparation of various reports and summaries regarding Workers' Compensation, claims and litigation and performance of insurance programs; revise and prepare forms or manuals for use throughout the District regarding safety or liability issues. E

 

Contact law enforcement, insurance companies, business and private parties to arrange for recovery of monies due to the District from losses caused by accidents or vandalism to District property. E

 

Submit outgoing claims against the District's insurance policies and other entities; track each claim to final resolution.

 

Prepare a wide variety of reports and summaries related to assigned activities; maintain confidentiality of sensitive and privileged information. E

 

Attend a variety of meetings, conferences and workshops to maintain current knowledge of applicable laws, codes, rules and regulations; monitor new legislation affecting assigned activities; prepare and deliver oral presentations as needed or requested; as requested, attend meetings in the absence of the Director of Risk Management. E

 

As requested, attend and participate as a member of the Accident Review Panel to review facts, listen to testimony and determine whether accidents involving District vehicles were preventable. E

 

Operate a variety of specialized equipment such as sound and light meters, air quality testers, humidity and temperature meters and force gauges; drive a vehicle to various sites to conduct work. E

 

Arrange for issuance of Certificates of Insurance for outside agencies and contractors; review agreements, facility use permits and Consultant contracts for proper insurance requirements. E

 

Assemble and submit the annual insurance underwriting surveys as required by the various Joint Powers Authorities serving as the District's contact; assure identification and reporting of all liability, property and personnel exposures. E

 

Coordinate the distribution of student insurance packets to school sites; maintain master insurance policy.

 

Assist with the review of Workers' Compensation claims from the legal and prevention standpoints; review supervisor reports.

 

Prepare, submit and monitor Student Accident Insurance claims; coordinate this activity with parents of injured students and respective insurance companies.

 

Perform a variety of special projects as assigned.

 

Perform related duties as assigned.

NOTE: At the end of some of the duty statements, there is an "E" which identifies essential duties required of the classification.

Valid California driver's license and a driving record acceptable to the District for insurance purposes.

In accordance with Personnel Commission Rules and Regulations of Classified Service # 70.200.1, new employees to Poway Unified School District will be placed at Step 1 of the official salary range designated for the position.  Any variances in initial placement are addressed in, and shall be carried out in agreement with, this rule.

The Poway Unified School District (PUSD) is an equal opportunity employer/program and is committed to an active Nondiscrimination Program.  PUSD  does not discriminate on the basis of race, color, national origin, sex, sexual orientation, ethnic group identification, ancestry, religion, gender, gender identification, mental or physical disability.  

 For more information, please contact the Title IX/Equity Compliance Officer, Associate Superintendent of Personnel Support Services, Poway Unified School District, 15250 Avenue of Science, San Diego, CA 92128-3406