What are the responsibilities and job description for the Administrative Assistant position at Poverello Center?
ESSENTIAL DUTIES AND RESPONSIBILITIES: The Administrative Assistant will assist the CEO in serving the needs of all departments within the Poverello Center, Inc. These departments include Facilities Management, Development, Food Pantry, Live Well Center, Thrift Store, HR and Volunteer as well as Reception. Core duties and responsibilities include the following:
- Provide the necessary information for our financers including daily reconciliations of cash, petty cash, monthly credit cards report, travel expenses, medical insurance expenses (health/dental and vision).
- Reconciles all accounts and resolves any discrepancies.
- tracks cash flow for an auxiliary operation, department, or grant by monitoring expenditures, requesting funds, preparing cash operating plans, etc.
- Prepare financial reports, statements and spreadsheets to consolidate financial activities which are utilized by management.
- Performs some accounting and financial tasks including closely working with accountant's bookkeepers to track and correctly document expenses and inflows.
- Supervise the intake and distribution of goods and food products.
- Quality checks current stock/inventory control systems.
- Plans for future stock and inventory needs.
- Produce reports to assure compliance with grant requirements.
- Manage daily inventory of food purchases and donations.
- Supports health and safety of work environment.
- Participate in disaster relief or emergency-related duties.
- Attend training to ensure compliance with current food management regulations.
- Assist with community food drives and other related food events.
- Assists with all organizational audits. Fulfills all corrective measures identified by auditors.
- Maintains tracking of all grants and contracts including monthly invoicing.
- Aids as needed on all other miscellaneous matters identified by CEO.
- Other duties may be assigned.