What are the responsibilities and job description for the Office Manager / Receptionist position at Post Smythe Lutz & Ziel CPAs?
Job Summary:
As the Office Manager/Receptionist, you will be the first point of contact for clients and play a vital role in managing the daily administrative operations of the firm. This position requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.
Key Responsibilities:
- Greet clients and visitors in a professional and welcoming manner
- Answer and direct phone calls and emails
- Manage calendars and schedule appointments
- Maintain office supplies and equipment; liaise with vendors as needed
- Assist with document preparation, scanning, filing, and mailing
- Handle incoming and outgoing correspondence
- Support accounting staff with administrative tasks
- Ensure the office remains clean, organized, and client-ready
- Maintain confidentiality of sensitive client information
Qualifications:
- Proven experience in office administration, preferably in a CPA or professional services firm
- Strong organizational and multitasking skills
- Excellent verbal and written communication skills
- Professional appearance and demeanor
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Experience with accounting or tax software (e.g., QuickBooks, Lacerte, UltraTax) is a plus
- High school diploma required; Associate’s or Bachelor’s degree preferred
Job Type: Full-time
Pay: $40,000.00 - $50,000.00 per year
Benefits:
- Health insurance
- Paid time off
- Retirement plan
Work Location: In person
Salary : $40,000 - $50,000