Pod Program Coordinator

Pod Program Coordinator - Possibilities ABA

We’re seeking a highly organized, collaborative, and energetic Pod Program Coordinator who is passionate about creating a positive and engaging environment for neurodiverse learners and the teams who support them. This role is ideal for someone who thrives in a fast-paced center environment, enjoys balancing leadership and operational responsibilities, and is motivated by making a meaningful impact on the daily experience of both staff and learners. As a key partner to the Center Director, the Pod Program Coordinator will help drive team culture, operational excellence, and engaging pod programming that supports growth, connection, and consistency across the center.

About Possibilities ABA

Possibilities ABA is a rapidly expanding practice offering high-quality ABA and specialty counseling services for neurodiverse individuals and their families. Alongside traditional mental health care, we deliver targeted interventions for autism, OCD, and ADHD, and tailor supports that meet the whole child, beyond a diagnosis. We are committed to evidence-based care, thoughtful collaboration, and meaningful work with families.

Primary Role

The Pod Program Coordinator plays a key role in supporting daily center operations, team coordination, and learner engagement within the ABA setting. This position partners closely with the Center Director to oversee pod programming, support staff performance and morale, maintain organized and engaging center environments, and ensure operational efficiency across the center. The Pod Program Coordinator provides leadership and guidance to Leads and team members while balancing administrative responsibilities, purchasing and inventory oversight, technology management, and hands-on support for learners and staff. This role requires strong organizational skills, adaptability, leadership, and a passion for creating a positive, safe, and supportive environment for both learners and team members.

Essential Job Functions

Team Management & Leadership

• Supervise Leads; provide ongoing feedback and support.
• Conduct monthly fidelity checks and performance oversight.
• Approve activities and outings beyond regular schedules in collaboration with the Center Director.
• Manage monthly purchase requests that are necessary for pod programming.
• Oversee scheduling adjustments, station changes, pod group updates, and rotation modifications.
• Delegate center-based tasks effectively.
• Hold quarterly Lead meetings as needed.
• Support team morale, monitor burnout, and manage culture initiatives and monthly culture boost budget.
• Maintain consistent communication with staff; field questions and resolve issues.
• Provide minor corrective feedback and complete CI/CA forms in consultation with the CD when needed.
• Redirect staff concerns to appropriate departments (HR, CD, etc.) when appropriate.

Operational Oversight

• Update POD tracking systems with new learner information.
• Create and maintain learner name tags and welcome materials.
• Rotate toys and materials to maintain engaging environments.
• Oversee holiday and special event decorating, takedown, and storage.
• Assist with daily operational needs including cancellations, crisis support, document printing/scanning, and staff direction.
• Oversee security of supplies, keys, locked cabinets, and front door access.
• Lock/unlock doors as needed and manage door codes appropriately.

Supplies, Purchasing & Inventory

• Submit restock requests and BCBA-related purchases as needed.
• Source cost-effective purchasing options when appropriate.
• Maintain and restock field kits.
• Maintain and restock the Possibilities Store based on team and learner interests.

Technology & Device Management

• Track and maintain all center devices including iPads, AirPods, chargers, cameras, and Google devices.
• Ensure devices are charged and properly stored daily.
• Maintain tech sign-out system.
• Provide basic troubleshooting and support.
• Manage staff apps through JAMF and maintain Apple Business Manager access.
• Notify leadership when additional devices are needed.

Payroll & Administrative Responsibilities

• Enter applicable time into Lumary and confirm completion.
• Support documentation processes and internal tracking systems.
• Attend monthly leadership meetings.
• Complete CI/CA documentation when necessary following unresolved verbal warnings.

Social Media & Engagement

• Submit weekly content to the RC account (approximately 30 minutes/week).
• Ensure learner confidentiality by blurring faces as required.
• Provide photo updates with captions or brief summaries.

• Other duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Physical Requirements

• Mobility: Ability to navigate stairs and move throughout all areas of the facility multiple times per day.
• Active Movement: Frequent standing, walking, kneeling, crouching, and engagement in therapy/play spaces for extended periods.
• Child Engagement: Ability to sit on the floor, kneel, crouch, transition quickly to standing, and briefly run to maintain child safety.
• Lifting: Regularly lift up to 30 lbs; occasionally up to 50 lbs; rarely up to 75 lbs.
• Environmental Exposure: Tolerate exposure to bodily fluids, cleaning products, craft materials, allergens, and other typical classroom substances.
• Noise: Ability to work effectively in loud and stimulating environments.
• Technology/Visual/Hearing: Ability to utilize computers, tablets, and devices for documentation and communication; adequate hearing and vision to ensure child safety and emergency responsiveness.

Who We’re Looking For

The ideal candidate will bring the following strengths and experience:

• Current RBT certification; prior ABA experience preferred.
• High school diploma or equivalent required; relevant college coursework preferred.
• Prior office management experience strongly preferred.
• Demonstrated leadership or managerial experience required.
• Strong organizational, time management, and problem-solving skills.
• Ability to work independently with minimal supervision and exercise sound judgment.
• Comfortable balancing administrative responsibilities with hands-on support.
• Flexible availability based on center needs, including occasional after-school coverage.
• Proficient in Google Workspace and basic technology troubleshooting.
• Ability to handle confidential information professionally.
• Passion for creating a safe, supportive, and engaging environment for staff and learners.

If you value collaborative practice, clear communication, and clinical excellence, you’ll thrive here!

Location and Schedule

This is an onsite position based in Sioux Falls, SD with both part-time and full-time opportunities available.

Pay Rate: $25/hour

Benefits:

• Opportunities for career growth and advancement
• Paid Time Off (PTO)
• Employee recognition and rewards programs
• Pet Insurance
• Discounted mobile phone plans
• Certification fees and renewals paid for up front
• Premium pay for holidays

Full-time employees are also eligible for the following benefits:

• Medical Insurance Contributions
• Additional voluntary group insurance options including:
  • Dental
  • Vision
  • Short-term disability
  • Basic Life Insurance, Voluntary Life Insurance, and AD&D
  • Accident Insurance

Minimum Qualifications

• Active RBT Certification

Equal Opportunity Employer Statement

Possibilities is an equal opportunity employer. We are committed to providing an inclusive and welcoming environment for all employees and applicants. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, veteran status, or any other protected characteristic in accordance with applicable laws.

Salary : $25