Assistant Business Administrator

Assistant Business Administrator

Position Purpose

The Assistant Business Administrator supports the Business Administrator in overseeing the financial and operational functions of the school district. This role involves assisting with financial management, budgeting, accounting, payroll, procurement, and compliance. The Assistant Business Administrator plays a key role in ensuring the efficient and effective use of district resources.

Essential Functions

1. Financial Management:

• Assist in developing and implementing the district’s financial plans and budgets.
• Monitor expenditures and revenues to ensure alignment with the approved budget.
• Prepare financial reports and statements for the administration and the school board.  

2. Budgeting:

• Participate in the preparation of the annual budget. 
• Participate in the preparation of the annual budget book.
• Analyze budget variances and recommend corrective actions.
• Assist in developing multi-year financial projections.

3. Accounting:

• Maintain accurate and up-to-date accounting records.
• Reconcile general ledger accounts and bank statements.
• Ensure compliance with Generally Accepted Accounting Principles (GAAP) and district policies.

4. Payroll and Benefits:

• Oversee payroll processing to ensure timely and accurate payment of salaries and wages.
• Manage employee benefits programs, including health insurance, retirement plans, and other benefits.
• Address payroll-related inquiries and issues.

5. Procurement and Purchasing:

•  Assist with the procurement of goods and services, ensuring adherence to district and city policies and regulations.
•  Review and approve purchase orders and contracts.
•  Maintain vendor relationships and negotiate favorable terms.

6. Compliance and Auditing:

•  Ensure compliance with state and federal financial regulations including grant accounting and reporting.
•  Assist with the coordination of internal and external audits.
•  Implement and maintain internal controls to protect district assets.

7. Operational Support:

• Support the Business Administrator in overseeing district operations, including facilities management, transportation, and food service.
• Participate in strategic planning and policy development.
• Supervise and train finance and administrative staff as needed.  

Additional Duties

• Performs other related tasks as assigned by the Superintendent and Business Admistrator.
        Note: The above description is illustrative of tasks and responsibilities.  It is not meant to be all inclusive of every task or responsibility.

Equipment

• Use standard office equipment such as personal computers, printer, copy and fax machines, and telephone.

Travel Requirements

• Travels to school district buildings and professional meetings as required.

Knowledge, Skills and Abilities

• Strong knowledge of best practices in accounting and bookkeeping principles.
• Proficiency in financial software and Microsoft Office Suite
• Ability to work independently and collaboratively within a team.
• High attention to detail and accuracy
• Ability to add, subtract, multiply and divide, and perform complex arithmetic operations.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint).
• Ability to analyze situations to define and draw conclusions.
• Knowledge of applicable federal and state laws regarding school district finance, transportation, safety and health, and other areas under responsibility.
• Ability to develop and implement projects.
• Effective verbal and written communication skills.
• Ability to organize multiple tasks and conflicting time constraints.
• Ability to engage in self-evaluation with regard to leadership, performance and professional growth.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

Physical and Mental Demands, Work Hazards

• Work in standard office and school building environments.
• Occasional travel to school sites and district meetings
• Manual dexterity to operate office equipment
• Ability to sit for extended periods 
• Occasionally lift and/or move up to 25 pounds

                Note:    Also see the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Functions for this position.

Qualifications Profile

Certification/License

• CPA Certification or Equivalent preferred.
• NH State Certification as required for position.
• Motor Vehicle Operator's License or ability to provide own transportation.

Education

• Bachelor's degree in Accounting, Finance, Business Administration, or related field (Master's degree preferred)

Experience

• Minimum of 3-5 years of experience in financial management or administration, preferably in a school district or public sector.

Annual Salary
$90,000 - $100,000
 
FLSA Status:       Exempt

Salary : $90,000 - $100,000