What are the responsibilities and job description for the Business Operations Assistant position at University of New Hampshire?
USNH Employees should apply within Workday through the Jobs Hub app
Under the direction of the Chief of Police, this position will provide adjunct administrative support and organization for the Chief of Police. The position will also support the frontline business operational management for University of New Hampshire Police Department (UPD). This role will be critical in the organization, reconciliation, reporting and adherence to UNH, USNH and State/Federal policies in all areas of UPD. The adjunct Business Operations Assistant will support the CFO Office by providing assistance in operational reporting and managing department specific operational activities including, but not limited to, providing assistance in AP and AR transactions, USNH Procurement purchase orders and purchasing, audit requests, internal & external billing / invoices relative to special events, and general financial support for the administration of police services.
Duties/Responsibilities
(60%)
Minimum Acceptable Education & Experience:
Applicants should be prepared to upload the following documents when applying online within the Resume/Cover Letter section of your application:
$27/hour
The University of New Hampshire is an R1 Carnegie classification research institution providing comprehensive, high-quality undergraduate and graduate programs of distinction. UNH is located in Durham on a 188-acre campus, 60 miles north of Boston and 8 miles from the Atlantic coast and is convenient to New Hampshire’s lakes and mountains. There is a student enrollment of 13,000 students, with a full-time faculty of over 600, offering 90 undergraduate and more than 70 graduate programs. The University actively promotes a dynamic learning environment in which qualified individuals of differing perspectives, life experiences, and cultural backgrounds pursue academic goals with mutual respect and shared inquiry.
EEO Statement
The University System of New Hampshire is an Equal Opportunity/Equal Access employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.
The pay range for this position is listed above. Actual offer will be based on skills, qualifications, experience, and internal equity, in addition to relevant business considerations. More information on benefits can be found here: USNH Employee Benefits | Human Resources
Location:
Durham
Salary Grade
Adjunct Hourly Staff 00
Under the direction of the Chief of Police, this position will provide adjunct administrative support and organization for the Chief of Police. The position will also support the frontline business operational management for University of New Hampshire Police Department (UPD). This role will be critical in the organization, reconciliation, reporting and adherence to UNH, USNH and State/Federal policies in all areas of UPD. The adjunct Business Operations Assistant will support the CFO Office by providing assistance in operational reporting and managing department specific operational activities including, but not limited to, providing assistance in AP and AR transactions, USNH Procurement purchase orders and purchasing, audit requests, internal & external billing / invoices relative to special events, and general financial support for the administration of police services.
Duties/Responsibilities
(60%)
- Liaison with USNH FOC and UNH CFO Office personnel to help manage the operational aspect of department-specific tasks.
- Partner with the Procurement office, to submit and track contract requests, purchase orders and requisitions for department purchasing needs.
- Assist UNH PD staff with facilitating change requests, monitoring purchases moving through the approval process, and working with USNH Procurement to add supplier & vendors, when needed.
- Coordinate with the USNH Financial Operations Center (FOC) to make sure various payments, e.g. invoice processing for personnel and/or equipment, are made on a timely basis to the departments third-party vendors.
- Handle all UNH PD unit specific personnel transactions through USNH’s onboarding system, Workday, and ensure jobs are created and available to personnel for accurate time reporting.
- Partner with Support Team for the Administration of Research (STAR) on all department grants to ensure their proper execution, maintenance and compliance.
- Generate special event detail billing to external and internal customers.
- Other duties and projects as assigned, including ad hoc data collection, gathering reporting data, etc. as required by management.
Minimum Acceptable Education & Experience:
- Associate’s degree and minimum 2 years of experience
- Strong organizational and communication skills
- Attention to detail
- Experience with computerized spreadsheet (Excel) and purchasing record keeping systems
- Experience with Microsoft Office 365 (Outlook, Excel, Word, etc.)
- Ability to meet set deadlines and ad hoc data requests
- Ability to learn new processes and systems quickly, e.g. Workday
- Ability to work efficiently and effectively in remote environment with limited oversight
Applicants should be prepared to upload the following documents when applying online within the Resume/Cover Letter section of your application:
- Resume/CV
- Cover Letter
$27/hour
The University of New Hampshire is an R1 Carnegie classification research institution providing comprehensive, high-quality undergraduate and graduate programs of distinction. UNH is located in Durham on a 188-acre campus, 60 miles north of Boston and 8 miles from the Atlantic coast and is convenient to New Hampshire’s lakes and mountains. There is a student enrollment of 13,000 students, with a full-time faculty of over 600, offering 90 undergraduate and more than 70 graduate programs. The University actively promotes a dynamic learning environment in which qualified individuals of differing perspectives, life experiences, and cultural backgrounds pursue academic goals with mutual respect and shared inquiry.
EEO Statement
The University System of New Hampshire is an Equal Opportunity/Equal Access employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.
The pay range for this position is listed above. Actual offer will be based on skills, qualifications, experience, and internal equity, in addition to relevant business considerations. More information on benefits can be found here: USNH Employee Benefits | Human Resources
Location:
Durham
Salary Grade
Adjunct Hourly Staff 00
Salary : $27