What are the responsibilities and job description for the Administrative Assistant position at Porter Hills Village?
Description
Schedule: 40 hours per week | Monday - Friday | 8:30am - 5pm | No weekends!
Department: Porter Hills Village | Grand Rapids, MI
What You’ll Do:
The Administrative Assistant helps ensure the smooth operation of our senior living community. This role is ideal for an organized and personable professional who enjoys making a difference through administrative support, including scheduling appointments, preparing meeting minutes, and handling a variety of clerical and office tasks.
Key Responsibilities
- Take meeting minutes.
- Assists with scheduling management (schedules meeting, interviews and appointments).
- Coordinate team appreciation events.
- Take phone calls and answers emails.
- Assistant team members, residents, visitors, etc.
- Informs Executive Director of compliance issues and other concerns with residents and team members.
- Provides back up coverage for reception desk.
- Must demonstrate discretion and sound judgment when working with sensitive and confidential information.
The above is a summary of the position, it in no way states or implies that these are the only duties this position will be required to perform. If selected for the position you will receive a full job description.
Skills, Knowledge & Expertise
- One year of administrative support experience.
- Must possess computer skills including Microsoft Office and Outlook. Knowledge of Excel is preferred.
- Must possess excellent communication and customer service skills.
- Secretarial skills.
- Experience working with older adults, preferred.
- Ability to communicate tactfully and effectively in person and on the phone with team members, residents, family members, visitors, and the general public.
Job Benefits
- Career Growth & Development – Take your career to the next level with our tuition assistance programs and educational scholarships.
- Wellness Program & Reimbursement – Prioritize your health and well-being, reimbursed $120 a year!
- Competitive Benefits for Full-Time Team Members – Enjoy Medical, Vision & Dental Insurance starting on the 1st of the month after 30 days of hire.
- Retirement Savings Plan – Secure your future with employer contributions.
- Daily Pay –Instantly transfer your daily earnings.
- Generous Paid Time Off (PTO) – Includes 6 Paid Holidays and 2 Floating Holidays.
- Team Member Referral Bonus Program – Earn $500 when you bring great people to our team!
ACCESSIBILITY SUPPORT
Brio Living Services is committed to offering reasonable accommodation to job applicants with disabilities. If you need assistance or an accommodation due to disability, please contact us at loveyourcareer@mybrio.org.
BRIO LIVING SERVICES IS AN EQUAL OPPORTUNITY EMPLOYER
Brio Living Services provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or genetics in accordance with applicable federal, state and local laws.
About Brio Living Services
Brio Living Services is a brand dedicated to celebrating the lives of seniors. With a mission to provide care and nurture a sense of community, Brio Living Services offers a wide range of maintenance-free and amenity-rich senior living options. Their continuum of care supports various levels of need, ensuring overall wellness and satisfaction for residents. At Brio Living Services, residents have the opportunity to pursue their passions, interests, and make new friends, creating strong bonds and special memories within their outstanding communities. From independent living to assisted living, skilled care, rehabilitation, memory care, and more, Brio Living Services provides a full range of services to meet residents' needs and desires. With a focus on vibrant aging, Brio Living Services strives to enrich the lives of seniors through their faith-based and non-profit approach. Their dedication to excellence and partnerships with the community make them a trusted choice for senior living. Explore their website to learn more about their communities, watch exciting videos, and join the team of professionals who are committed to making a difference in the lives of others.
Salary : $120