What are the responsibilities and job description for the Procurement Associate position at Portage County?
JOB REQUIREMENTS: Purchasing Functions: Review purchase requisitions
submitted by County departments and procure goods and services based on
best procurement methods. Process requisitions, purchase orders, and
receiving records. Maintain vendor information and database including
updating addresses, contact information, W9 forms, and 1099 status.
Assist the Procurement Director and Procurement Specialist to send out
and process invitations to bid, proposals, or quotes and record formal
bid openings. Receive and check-in merchandise as received, identify
requesting department, arrange transport to required department.
Interface with all departments and resolve problems and issues with
purchased items. Assist employees from all departments on various
aspects of equipment, supplies and services. Review and reconcile
Procurement Card documentation as submitted by County departments.
Coordinator of common use equipment. Primary contact for photocopy room
equipment in Annex facility. Participate in physical inventory on an
annual basis. Assist Procurement Director and Procurement Specialist
with research for the procurement of goods and services. Receptionist
Functions: Serve as the Purchasing Department receptionist, greet,
direct, and assist walk-in public, including sales representatives, and
employees in a friendly, courteous and professional manner. Answer
incoming telephone calls and direct and assist public, including sales
representatives, and employees in a friendly, courteous and professional
manner. Process incoming and outgoing mail; provide information or
direct to appropriate Purchasing staff. Assist with special projects and
provide word processing support (i.e. letters, memos, short proposals).
Routine filing for Purchasing Department. Scan reports and other
documents into the computer system for retention of records. \*\*\*\*\*
OTHER EXPERIENCE AND QUALIFICATIONS: One to two years of customer
Service Experience Required. One-year Prior Office Experience Preferred.
Purchasing experience preferred. Must meet County bonding requirements.
Must successfully pass a criminal and financial background check.
\*\*\*\*\* APPLICATION INSTRUCTIONS: Apply In Person: Portage County
Human Resources 1462 Strongs Ave. Stevens Point, WI 54481 Apply Online:
www.co.portage.wi.gov Other: You may also call 715-346-1327 to have an
application mailed to you.
submitted by County departments and procure goods and services based on
best procurement methods. Process requisitions, purchase orders, and
receiving records. Maintain vendor information and database including
updating addresses, contact information, W9 forms, and 1099 status.
Assist the Procurement Director and Procurement Specialist to send out
and process invitations to bid, proposals, or quotes and record formal
bid openings. Receive and check-in merchandise as received, identify
requesting department, arrange transport to required department.
Interface with all departments and resolve problems and issues with
purchased items. Assist employees from all departments on various
aspects of equipment, supplies and services. Review and reconcile
Procurement Card documentation as submitted by County departments.
Coordinator of common use equipment. Primary contact for photocopy room
equipment in Annex facility. Participate in physical inventory on an
annual basis. Assist Procurement Director and Procurement Specialist
with research for the procurement of goods and services. Receptionist
Functions: Serve as the Purchasing Department receptionist, greet,
direct, and assist walk-in public, including sales representatives, and
employees in a friendly, courteous and professional manner. Answer
incoming telephone calls and direct and assist public, including sales
representatives, and employees in a friendly, courteous and professional
manner. Process incoming and outgoing mail; provide information or
direct to appropriate Purchasing staff. Assist with special projects and
provide word processing support (i.e. letters, memos, short proposals).
Routine filing for Purchasing Department. Scan reports and other
documents into the computer system for retention of records. \*\*\*\*\*
OTHER EXPERIENCE AND QUALIFICATIONS: One to two years of customer
Service Experience Required. One-year Prior Office Experience Preferred.
Purchasing experience preferred. Must meet County bonding requirements.
Must successfully pass a criminal and financial background check.
\*\*\*\*\* APPLICATION INSTRUCTIONS: Apply In Person: Portage County
Human Resources 1462 Strongs Ave. Stevens Point, WI 54481 Apply Online:
www.co.portage.wi.gov Other: You may also call 715-346-1327 to have an
application mailed to you.