What are the responsibilities and job description for the Procurement Associate position at Portage County, WI?
The Portage County Purchasing department is hiring a part-time, 30 hours / week, Purchasing Associate. This position is responsible for assisting the Purchasing Department in providing effective and efficient procurement services to Portage County.
Pay range starts at $20.95 / hr
What are the primary job duties?
Purchasing Functions:
- Review purchase requisitions submitted by County departments and procure goods and services based on best procurement methods.
- Process requisitions, purchase orders, and receiving records.
- Maintain vendor information and database including updating addresses, contact information, W9 forms, and 1099 status.
- Assist the Procurement Director and Procurement Specialist to send out and process invitations to bid, proposals, or quotes and record formal bid openings.
- Receive and check-in merchandise as received, identify requesting department, arrange transport to required department.
- Interface with all departments and resolve problems and issues with purchased items.
- Assist employees from all departments on various aspects of equipment, supplies and services.
- Review and reconcile Procurement Card documentation as submitted by County departments.
- Coordinator of common use equipment.
- Primary contact for photocopy room equipment in Annex facility.
- Participate in physical inventory on an annual basis.
- Assist Procurement Director and Procurement Specialist with research for the procurement of goods and services.
Receptionist Functions:
- Serve as the Purchasing Department receptionist, greet, direct, and assist walk-in public, including sales representatives, and employees in a friendly, courteous and professional manner.
- Answer incoming telephone calls and direct and assist public, including sales representatives, and employees in a friendly, courteous and professional manner.
- Process incoming and outgoing mail; provide information or direct to appropriate Purchasing staff.
- Assist with special projects and provide word processing support (i.e. letters, memos, short proposals).
- Routine filing for Purchasing Department.
- Scan reports and other documents into the computer system for retention of records.
What are the minimum qualifications?
- High school diploma or equivalent required.
- One to two years of customer service experience required.
- One-year prior office experience preferred.
- Purchasing experience preferred.
Portage County offers a GREAT benefit package, which includes the following;
- Vacation - available on day one!
- Health insurance- your choice of two health plans- (Health Savings Account associated with a High Deductible Health Plan with a County contribution or a PPO Co-pay plan)
- Wellness incentive plan offered with health insurance enrollment! Earn up to $600 per year!
- Flexible spending account
- Dental insurance
- State of Wisconsin Retirement Plan - County contribution of 7.2%!
- Paid holidays
- Paid sick leave
- Life insurance- premium paid by the County (must work a minimum of 30 hrs/wk)
- Long term disability insurance- premium paid by the County (must work a minimum of 30 hrs/wk)
- EAP (Employee Assistance Plan) - paid by the County
- 457(b) Deferred Compensation Plan
- Public Student Loan Forgiveness (PSLF) Program
Portage County is an Equal Opportunity Employer
Salary : $600