Administrative Associate II - Planning & Zoning

The Portage County Planning & Zoning department is hiring a full-time Administrative Associate II to support the department's On-site Waste, Groundwater, and Zoning Sections.

Summary of Position

This position is responsible for providing program support services to the Portage County Planning and Zoning Department's On-Site Waste, Groundwater, and Zoning Sections. A summary of these duties include the following;

• The position drafts public hearing notices, decision notices, and agendas, photocopies/assembles/distributes meeting background information packets, takes and transcribes minutes, processes decision notices and County Board related follow-up information, and file closeout for the Department's governing committee (Planning and Zoning) and the Groundwater Citizens Advisory Committee. Meetings typically occur in the evening, outside of of regular business hours.
• The position serves as the primary point of contact for the On-site Waste Section and is responsible for the initial intake of applications and distribution of issued County and State required sanitary permits, as well as maintenance and proper tracking of completed files.
• This position is responsible for coordination of the Wisconsin Fund Financial Assistance Program for failing septic systems This position also provides back-up to other Administrative staff and Department Administrative needs as necessary.
  
  

What are the minimum qualifications?

• High School diploma or equivalent required.
• Two (2) years office support experience in order to fulfill the required knowledge, skills, and abilities.
• Must have valid Driver's License and access to a private vehicle.
  
  

Required Knowledge, Skills And Abilities In The Following

Knowledge of

• Appropriate County Ordinances and State Administrative Codes and Statutes.
• Program and department procedures and policies.
• Public communication principles and practices.
• Modern office procedures and standards.
• Word processing and spreadsheets using Microsoft Office software, and Adobe Acrobat, including proficiency in all noted software.
• Microsoft Outlook 365 and Internet functions, with a high level of proficiency in both.
• Office equipment, i.e., computer, printers, typewriter, calculator, scanner, photocopy machine, and Digital Voice Editor Transcription program, including high level proficiency in all equipment noted.
• Business math, grammar, spelling, proofreading, and editing, including high level of proficiency.
• Legal descriptions, including the ability to read and interpret plat and soils maps, and aerial photos.
• Agendas and minutes as relates to statutory requirements.
• ESRI mapping interpretation, including proficiency in the interpretation.
  
  

Skills in

• Business math, grammar, spelling; possess developed proofreading skills.
• Typing, computers, calculators, and use of various office equipment, which includes, but not limited to smart board, conference phone, microphones, and projector.
• Taking and transcribing meeting minutes with proficiency and accuracy.
• Reading/interpreting legal descriptions.
• Graphic design and accurate layout work for brochures, post-cards, etc. utilizing Microsoft products.
• Creating and editing PDF documents utilizing Adobe Acrobat.
  
  

Ability to

• Understand and apply relevant laws, ordinances, and regulations.
• Read, interpret, and locate parcels by legal description.
• Utilize plat books and soil maps.
• Identify floodplain and wetland area delineations on GIS mapping.
• Compile statistical reports.
• Communicate effectively both orally and in writing with staff, general public, and government officials.
• Take committee minutes and transcribe in a thorough and understandable manner.
• Type accurately and efficiently.
• Edit written material such as violation letters, memos, Private On-Site Waste Ordinance, etc.
• Organize sanitary and committee files.
• Learn and retain other administrative related software programs as may be necessary in the performance of noted duties, including the willingness to learn.
• Attend night meetings.
• Work with distractions, interruptions, and background noise.
  
  

Email Human Resources for a complete job description: human.resources@co.portage.wi.gov

Portage County offers a GREAT benefit package, which includes the following;

• Vacation - available on day one!
• Health insurance- your choice of two health plans- (Health Savings Account associated with a High Deductible Health Plan with a County contribution or a PPO Co-pay plan)
• Wellness incentive plan offered with health insurance enrollment! Earn up to $600 per year!
• Flexible spending account
• Dental insurance
• State of Wisconsin Retirement Plan - County contribution of 6.95%!
• Paid holidays
• Paid sick leave
• Life insurance- premium paid by the County (must work a minimum of 30 hrs/wk)
• Long term disability insurance- premium paid by the County (must work a minimum of 30 hrs/wk)
• EAP (Employee Assistance Plan) - paid by the County
• 457(b) Deferred Compensation Plan
• Public Student Loan Forgiveness (PSLF) Program
  
  

Portage County is an Equal Opportunity Employer