Assistant Facilities Director

Staff Supervision & Administrative Support:

• Supervise maintenance, custodial, and groundskeeping staff across county facilities.
• Review and approve timecards, track overtime, and ensure accurate payroll reporting.
• Maintain confidentiality and accuracy in handling employee time records and leave balances.
• Maintain and manage the Facilities Management employee on-call schedule.
• Serve as acting Facilities Director in their absence.

Building Systems & Technical Maintenance:

• Apply technical expertise to maintain and troubleshoot HVAC, electrical, plumbing, and energy systems.
• Perform and oversee electrical systems maintenance, including lighting, outlets, panels, and wiring.
• Conduct testing, maintenance, and documentation of backup power systems, including generators and transfer switches.
• Coordinate generator fuel supply, load testing, and compliance with emergency power regulations.
• Service, repair and maintain penal institution plumbing equipment.
• Service, repair and maintain detention equipment, including mechanical and electric locks, mechanical and electric door openers, remote indicating equipment, etc.
• Install, monitor, and maintain security camera systems, ensuring proper coverage, functionality, and data storage.
• Coordinate with Information Technology (IT) and security personnel to ensure access control and surveillance systems are integrated, secure, and functioning properly.

Construction, Renovation & Faclity Improvements:

• Perform and oversee general construction tasks including drywall, painting, flooring, and lighting installation.
• Oversee roofing maintenance, including inspections, leak repairs, and contractor coordination.
• Assist in planning, coordinating, and overseeing remodeling, renovation, and demolition projects.
• Ensure all construction and renovation work complies with building codes, safety standards, and county specifications.

Preventative Maintenance & Facility Operations:

• Coordinate and monitor preventive maintenance programs to ensure reliability and safety.
• Conduct and document facility inspections to identify maintenance needs and compliance issues.
• Respond to facility-related emergencies and coordinate appropriate responses with public safety.
• Maintain accurate records of maintenance activities, inspections, vendor contracts, and compliance documentation.

Communication, Coordination & Budgeting:  

• Communicate clearly with department heads, staff, contractors, and the public regarding facility needs and schedules.
• Serve as a liaison to other county departments for facility-related service requests.
• Work with contractors, vendors, and consultants to ensure quality and timely completion of work.
• Assist in managing departmental budgets, tracking expenditures, and supporting procurement processes.
• Demonstrate adaptability in responding to shifting priorities, urgent issues, and evolving facility needs.

• Associate’s or Bachelor’s degree in Facilities Management, Engineering, Public Administration, or a related field required.
• 3–5 years of progressively responsible experience in facilities operations, including supervisory experience required.
• Experience working in a government or public sector environment preferred.
• Certification in facilities management (e.g., FMP, CFM) or technical certifications (e.g., HVAC, electrical, roofing, access control systems) preferred.
• Experience with capital project planning, vendor management, and technical troubleshooting preferred.
• Valid driver’s license and access to an insured vehicle to travel between county sites as needed.
• Must maintain the ability to pass Caregiver and FBI criminal background check which will be conducted by the Portage County Sheriff’s department. Must not have any felony convictions.
• Any combination of education and experience to perform the essential functions of the position.

Portage County offers a GREAT benefit package, which includes the following;
 

• Vacation - available on day one!
• Health insurance- your choice of two health plans- (Health Savings Account associated with a High Deductible Health Plan with a County contribution or a PPO Co-pay plan)
• Wellness incentive plan offered with health insurance enrollment! Earn up to $600 per year!
• Flexible spending account
• Dental insurance
• State of Wisconsin Retirement Plan - County contribution of 6.95% (2025), increasing to 7.2% in 2026!
• Paid holidays
• Paid sick leave
• Life insurance- premium paid by the County (must work a minimum of 30 hrs/wk)
• Long term disability insurance- premium paid by the County (must work a minimum of 30 hrs/wk)
• EAP (Employee Assistance Plan) - paid by the County
• 457(b) Deferred Compensation Plan
• Public Student Loan Forgiveness (PSLF) Program

Salary : $600 - $73,957