Director of Finance and Administration

PORT OF BENTON, WASHINGTON
CLASS SPECIFICATION

Director of Finance and Administration

JOB FAMILY/FLSA STATUS

Administration/ Exempt

Salary Band Min. Salary Band Mid. Salary Band Max
$111,344 ($53.53/hr) $139,180 ($66.91/hr) $167,016 ($80.30/hr)

CLASS SUMMARY:

This class is responsible for the overall administration of the organization’s financial operations; operation of the Port administrative office, which include overseeing the administration of the office; and managing employee payroll, benefits, hiring, and training activities.

BENEFIT INFORMATION:

Mandated Benefits. The Port will make benefits required by federal, state, or local laws available to employees and ensure they are administered consistent with the governing laws. These benefits include, but are not limited to, the following:
Social Security (FICA) insurance, Industrial insurance/Workers Compensation coverage, Unemployment compensation,
Military leave (based on both federal and state requirements), Pregnancy disability leave, Family and Medical Leave Act
(FMLA) of 1993, The Family Care Act (FCA) of 2002, The Washington Paid Family & Medical Leave Act (2020).

Additional Benefits for Employees. The following benefits shall be administered consistent with Port eligibility requirements.:

• The following paid leave plans shall be administered: Paid Time Off (PTO). Employees are encouraged to take at least two weeks of paid time away from work for vacation or personal reasons each year. Holidays. The port shall observe the following eleven (11) holidays: New Year’s Holiday, Martin Luther King, Jr., Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day, Native American Heritage Day (the day after Thanksgiving), Christmas Day.
• Bereavement Leave. Time off to attend or plan for funeral or memorial services of a close family member. Additional details are described within the Port’s Personnel Policy. Supplemental Military Leave. Additional partially paid military leave in response to an involuntary deployment resulting from Presidential Recall or a declared State of Emergency. Civic Duty Leave. Paid time away from work to serve on jury duty, or in limited circumstances appear in court as a subpoenaed witness.
• Retirement. Pension benefits that provide vested employees with post- retirement income shall be as described in this section. Employees (other than DRS-retired employees receiving a pension from any State of Washington DRS pension plan) will become members of the Washington Public Employees Retirement System (PERS). Retirement benefits will be administered consistent with applicable Washington state laws.
• Employees hired in otherwise eligible positions under RCW 41.40 who are excluded from membership in PERS because of non-citizen, nonresident status, may be provided from date of employment with an individual pension or annuity arrangement that will provide benefits similar to those provided under PERS, Plan Two. The Port Auditor is authorized to execute all documents and to take all action necessary to implement such an arrangement.
• Healthcare. Medical, pharmacy, dental, and vision coverage offered to eligible employees consistent with Patient Protection and Affordable Care Act (ACA) requirements shall be as follows:
• Employees will have the ability to enroll their eligible dependents in the same medical, pharmacy, dental, and vision plans the employee elects. Employees may be required to pay all or a portion of their healthcare premiums by payroll deduction. The Port retains the right to modify or terminate healthcare benefits.
• Life and Disability Insurance. Benefits to protect against unexpected loss shall be as follows: Life Insurance. Benefits paid to beneficiaries in the event of death. The Port will provide basic life insurance for employees and Limited life insurance for employees’ dependents. Employees will have the ability to purchase additional life insurance for themselves and/or their dependents.
• Accidental Death and Dismemberment (AD&D). Benefits paid to employees in the event they lose a limb or to their beneficiaries in the event of accidental death. Employees will have the ability to purchase additional AD&D insurance for themselves and/or their dependents.
• Long-Term Disability. Partial income continuation benefits paid to employees unable to work for extended periods of time.
• Flex Time and Alternative Work Arrangements. Work schedules that include varied start and stop times, flex time, as well as longer workdays combined with a non-workday each week or pay period, compressed work week arrangements. Telecommuting or telework schedules are another form of alternative work arrangement.
• Deferred Compensation (DCP). The Port of Benton will match up to 4%, any employee contributions to a Deferred Compensation Program (for example, if an employee contributes 2%, the Port will match 2%).

ESSENTIAL DUTIES: FREQUENCY

This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the department.

Financial Strategy & Planning

• Develop and implement financial strategies aligned with the Port's mission and long-term goals.
• Lead and coordinate the preparation of annual operating and capital budgets.
• Provide financial forecasting and analysis to support executive decision-making.

Accounting & Reporting

• Oversee all accounting and financial activities of the Port, including general ledger, accounts payable/receivable, payroll, account reconciliations, and fixed assets.
• Ensure timely and accurate preparation and reporting of monthly, quarterly, financial reports and annual financial statements.
• Maintain compliance with Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB) and Washington State statutes.
• Oversees the operation and administration of the Port administrative office
• Monitors and reports budget vs actual performance, including changes to approved budget spending

Management & Administration

• Oversee the operation and administration of the Port administrative office.
• Oversee the procurement activities, including contract reviews, RFP reviews and authorizations.
• Oversee Port licenses, permits and registrations as it pertains to general Port business operations

Audit & Compliance

• Coordinate and manage annual audits with the Washington State Auditor’s Office and any other similar reviews and audits.
• Ensure internal controls are in place and functioning effectively.
• Monitor and enforce compliance with financial policies, procedures, and applicable laws.

Grants & Capital Projects

• Manage financial aspects of grants, including budgeting, reporting, and reimbursement.
• Track capital expenditures and ensure proper documentation and reporting
• Review and maintain capital assets systems and reporting

Treasury & Risk Management

• Oversee cash flow, investments, and debt service obligations.
• Ensure compliance with bond reporting obligations
• Participate in the management of insurance and risk mitigation programs, including claims filing and management.
• Responsible for banking requirements and relationship.
• Responsible for loan administration and compliance

Human Resources & Administration

• Supervise administrative and finance staff.
• Oversee payroll processing, benefits administration, and HR compliance.
• Maintain personnel records and support recruitment and onboarding processes.
• Support Port Management in HR matters as needed, acting as liaison with external HR counsel as needed
• Lead the creation and implementation of Port-wide training

Commission & Public Engagement

• Prepare and present financial reports to the Board of Commissioners.
• Support transparency and public accountability in financial matters.
• Represent the port in financial discussions with external stakeholders.
• Responsible for Auditor duties under the direct of Port Commission.

Ancillary Responsibilities include the following

• Records room oversight and management of records
• Respond to records requests
• Work with external support to manage and oversee overall IT policies, practices and procedures

TRAINING AND EXPERIENCE:

Bachelor’s degree in Accounting, Finance or Business Administration, and eight (8) years of finance and human resources management experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation.

PREFERRED LICENSING/CERTIFICATIONS:

• Certified Public Accountant (CPA)
• Certified Management Accountant (CMA)

KNOWLEDGE OF:

• Financial management principles, practices, and procedures.
• Auditing principles and standards.
• Budgeting principles.
• Financial analysis techniques.
• Financial system management principles.
• Report preparation techniques.
• Generally Accepted Accounting Principles (GAAP).
• Governmental Accounting Standards Board (GASB) including, but not limited to, a working understanding of lease and pension accounting and reporting requirements.
• Human resources practices.
• Mathematical and statistical principles.
• Interviewing techniques.
• Training principle.
• Compensation and benefits programs.
• Customer service principles.
• Applicable Federal, State and local laws, rules, and regulations.
• Record keeping techniques.
• Computers and related software applications.

SKILL IN:

• Applying accounting principles and practices.
• Preparing and monitoring budgets.
• Reading, comprehending, and analyzing financial statements.
• Compiling and verifying financial data.
• Preparing and maintaining financial statements and reports.
• Maintaining financial systems and processes.
• Interpreting and applying applicable laws, rules, regulations, policies and procedures.
• Monitoring legal and regulatory changes pertaining to finance.
• Compiling, analyzing, and summarizing information.
• Presenting training materials.
• Interviewing applicants.
• Maintaining confidentiality.
• Providing customer service.
• Preparing standard and ad hoc reports and maintaining records.
• Utilizing a computer and relevant software applications.
• Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public and others to sufficiently exchange or convey information and to receive work direction.

ADA AND OTHER REQUIREMENTS:

Positions in this class typically require: reaching, standing, walking, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

NOTE:

The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Job Type: Full-time

Pay: $111,344.00 - $167,016.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Experience:

• Accounting: 8 years (Preferred)

License/Certification:

• CPA (Required)

Work Location: In person

Salary : $111,344 - $167,016