Project Administration Construction Manager

POP MART (09992.HK), founded in 2010, is a leading global company in the trend culture and entertainment industry. Centered around IP, POP MART has built a comprehensive platform for creative incubation and IP operation, empowering global creators while delivering exciting products, services, and immersive entertainment experiences to consumers.

POP MART identifies and nurtures emerging artists and designers worldwide, creating popular character IPs through a well-established IP development and operation system. Its portfolio includes iconic IPs such as MOLLY, SKULLPANDA, DIMOO, THE MONSTERS, and Hirono. By launching art toys and derivative products based on these IPs, POP MART continues to lead trends in consumer culture.

As of the end of 2024, POP MART operates over 500 physical stores and more than 2,300 Robo Shops across 30 countries and regions. Through multiple cross-border e-commerce platforms, the company has reached audiences in over 90 countries and regions, bringing joy to young consumers around the world.

Opportunity Overview:

The Construction Project Administration Manager is responsible for building and leading the administrative engine that powers a high-volume retail construction program. This role is tasked with ensuring that every project is backed by a sound legal and financial framework, from the initial execution of Master Service Agreements (MSAs), contracts, financial oversight to recovery of Tenant Allowance (TA) capital. By leveraging advanced tools like Smartsheet’s and Autodesk Construction Cloud, the Manager oversees a team dedicated to eliminating administrative friction, ensuring vendors are paid accurately and on time, and closing out projects with meticulous attention to detail. Beyond daily operations, this leader acts as a strategic problem-solver who collaborates with Finance and Legal to identify downstream roadblocks and implement scalable processes that protect the company’s capital and legal standing.

We follow an office policy with an expectation of five days per week working onsite. Being together in person helps us collaborate, stay connected, and build a strong team culture. At POP MART, we foster a high-trust environment and trust our employees to make decisions that support both the team and the business.

What You Will Achieve

• Financial Operations & Vendor Management
  
  • Oversee the end-to-end accounts payable lifecycle for construction vendors, ensuring all payments are processed within professional net terms to maintain project momentum.
    
  • Review and audit AIA G702/G703 payment applications against field progress to ensure financial accuracy.
    
  • Enforce a strict lien waiver collection process (conditional and unconditional) to mitigate title risks and legal claims.
    
  • Reconcile project budgets in real-time to provide the Finance department with accurate cash-flow forecasting.
    
• Legal Oversight & Contract Administration
• Partner directly with Corporate Legal to draft, review, and execute Master Service Agreements (MSAs) and site-specific Work Orders.
  
• Manage the administrative lifecycle of all contracts, ensuring that all insurance certificates (COIs), performance bonds, and licenses are current and compliant.
  
• Act as the primary administrative lead for resolving contractual disputes or change order justifications before they escalate.
  
• Project Closeout & Tenant Allowance (TA) Recovery
• Standardize the Project Closeout process to ensure every store achieves 100% documentation completion (as-builts, warranties, O&Ms) within 60 days of opening.
  
• Identify lease-specific TA triggers and sunset clauses to prevent capital loss.
  
• Lead the team in compiling and submitting professional TA packages to landlords to trigger timely reimbursement of construction costs.
  
• Cross-Functional Collaboration & Issue Resolution
• Proactively collaborate with Finance and Legal to identify and fix downstream roadblocks that delay payments or financial audits.
  
• Design and implement process improvements that resolve systemic issues between field construction activities and home-office governance.
  
• Systems Leadership & Team Management
• Architect and maintain Smartsheet’s dashboards/ reports for executive visibility into project health, legal status, payment status, and TA recovery.
  
• Optimize the Autodesk Construction Cloud (ACC) environment to ensure field teams provide the data necessary for legal and financial compliance.
  
• Supervise and mentor a team of Project Coordinators, establishing professional SOPs for the entire department.

What You Will Need

• 4–7 years in construction or retail project administration, preferably in tenant improvement or rollout programs.
• Direct experience managing subcontractor/vendor payments, lien waivers, and pay applications.
• Hands-on with contract execution workflows — MSAs, project-specific agreements, change orders, and work authorizations.
• Bachelor’s degree in construction management, Business Administration, Real Estate, or Legal, Finance or related field

Physical Requirements

• Must be able to remain in a stationary position (e.g., seated or at a desk) for extended periods while operating a computer or other office equipment
• Must be able to occasionally lift or move items weighing up to 25 pounds

What We Offer

• Market-competitive packages: we provide 401k, health insurance, PTO leave, paid sick leave, and family leave, etc.
• Opportunities to learn and lead: we provide on-the-job training to ensure employees are equipped with the most up-to-date skill sets and knowledge
• Career development: we work with you to advance your career through short-term assignments, and new experiences, etc.

*The job posting highlights the most critical responsibilities and requirements of the job. It’s not all-inclusive. There may be additional duties, responsibilities, and qualifications for this job.

For Los Angeles or San Francisco applicants: POP MART is required to inform you that we conduct background checks after conditional offer and consider qualified applicants with criminal histories in a manner consistent with legal requirements per Los Angeles, Cal. Muni. Code 189.04 and the San Francisco Fair Chance Ordinance.

Reasonable Accommodation
POP MART Americas is committed to complying with the Americans with Disabilities Act (ADA) and providing reasonable accommodations to qualified individuals with disabilities. The requirements laid out in this job description are representative of the physical demands that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions by contacting na.employeerelations @popmart .com.

POP MART Americas welcomes and encourages applications from candidates with disabilities. Accommodations are available on request for candidates taking part in the selection process. If you require disability-related accommodation during the recruitment process, please contact our HR Department at na.employeerelations @popmart .com.

Pay Range Details

The pay range(s) below has been provided in compliance with state specific laws. Pay ranges may vary for different regions of the U.S. Pay offers are dependent on the location, as well as job-related knowledge, skills, and experience.

This position may be eligible to participate in a company incentive program.

*POP MART is committed to equal pay initiatives and will not ask candidates for their current or past salary.

**All sensitive personal data associated with this application will be used strictly for selection purposes and will be treated confidentially.

Equal Employment Opportunity

POP MART is committed to providing a safe, inclusive, and respectful work environment. POP MART provides equal employment opportunities for all employees and applicants for employment without regard race, color, religion, gender, gender identification and expression, national origin, marital status, age, disability, genetic information, military status, sexual orientation, or any other protected characteristic established by local, state or federal law.

Salary : $95,000 - $125,000