What are the responsibilities and job description for the Office Assistant position at Pool Service Techs, LLC?
Pool Service Techs is seeking a dependable, organized, and customer-focused Office Assistant to join our growing team. This full-time role is the hub of our daily operations, ensuring our customers receive exceptional service while supporting our field technicians and management team. The ideal candidate is detail oriented, communicates professionally, and thrives in a fast-paced environment.
Starting pay $12-$16 per hour. Full time in office position. Employee must report to office in Spanish Fort/ Robertsdale Monday - Friday 8 AM to 5 PM. Paid time off and paid holidays offered after allotted period of time with the company. Background check required.
Responsibilities
- Answer incoming phone calls, emails, and text message communication in a professional manner while providing exceptional customer support
- Manage daily schedules and appointments for field technicians and management
- Handle client invoicing, billing, and monthly reconciliation of accounts using QuickBooks
- Prepare, submit, and track reports to management
- Utilize Microsoft platforms (Word, Excel, Outlook) for communication and administrative tasks
- Digital Marketing
- Support client needs and maintain organized office operations
- Material order, tracking, and usage reconciliation
- Prepare and submit estimates to clients
- Track pending repairs, warranty claims, and follow-ups on pending proposals
- Manage clients accounts in pool service software
- Help maintain a positive customer experience and build relationships to foster long-term client retention
Requirements
- Personable and professional demeanor
- Strong written and verbal communication skills
- Flexible, team-oriented attitude
- Ability to multitask and stay organized
- Experience with QuickBooks and Microsoft platforms preferred
- Previous experience in customer service or office administration preferred
- Able to remain calm under pressure during busy seasons
- Able to pass background checks
- Willingness to learn the industry
- Self-motivated with strong attention to detail
- Friendly, patient, and solution-oriented
- Punctual and reliable
At Pool Service Techs, our employees are the face of the company. We’re looking for candidates who embody our core values of integrity, honesty, and reliability. If you meet the above criteria and are ready to make a positive impact, we encourage you to apply for this rewarding opportunity.
Pay: $12.00 - $16.00 per hour
Benefits:
- Paid time off
Work Location: In person
Salary : $12 - $16