Legal Administrator

Job Title: Legal Administrative Assistant

Location: Haddonfield, NJ
Firm: Pond Lehocky Giordano LLP
Employment Type: Full-Time

Position Summary

Pond Lehocky Giordano LLP is seeking a detail-oriented and highly organized Legal Administrative Assistant to support attorneys and legal staff in our Haddonfield, New Jersey office. This role is essential to ensuring smooth office operations while serving as a key point of contact for current and potential clients, including conducting initial client intakes in a fast-paced legal environment.

Key Responsibilities

• Provide administrative support to attorneys, paralegals, and legal staff
• Conduct initial client intakes for potential clients, gathering relevant information accurately and professionally
• Communicate with prospective and existing clients via phone, email, and in person, providing exceptional customer service
• Draft, format, and proofread legal correspondence and documents
• Manage calendars, schedule appointments, hearings, and meetings
• Answer and route phone calls; communicate with clients, courts, and opposing counsel
• Maintain and organize physical and electronic case files
• Enter and update client and case information in the firm’s case management system
• Monitor deadlines and ensure timely follow-up on assigned tasks
• Process incoming and outgoing mail, emails, and faxes
• Assist with general office operations, including coordination with firm departments and supply management
• Maintain strict confidentiality of client and firm information

Qualifications

• Associate’s degree or Bachelor's degree highly preferred, legal administrative training preferred
• 2–4 years of experience in a legal or professional office environment preferred
• Prior experience conducting client intakes or working in a client-facing role strongly preferred
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Outlook, Excel); experience with legal case management software a plus
• Ability to multitask, prioritize, and work efficiently under deadlines
• Professional demeanor with strong interpersonal and customer service skills
• High level of attention to detail and accuracy

Skills & Competencies

• Empathy and professionalism when interacting with injured or disabled clients
• Dependability and strong work ethic
• Ability to work independently and collaboratively in a team environment
• Adaptability in a fast-paced, high-volume setting
• Sound judgment and problem-solving skills

Why Join Pond Lehocky Giordano LLP

Pond Lehocky Giordano LLP is a nationally recognized law firm dedicated to advocating for injured and disabled individuals. We offer a supportive, collaborative workplace, opportunities for professional growth, and competitive compensation and benefits.

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance
• Wellness program
• Work from home

Work Location: Hybrid remote in Haddonfield, NJ 08033

Salary : $60,000 - $70,000