Site Secretary Finance Secretary- Ponca City High School

Ponca City Public Schools

Job Description

Operational/Activity Finance Secretary – Senior High

Date: July 1, 2016

Reports to: Principal, Assistant Principals

Supervises: N/A

Qualifications: High School Diploma or Equivalent

At Least (1) Year of Office Experience

Job Goal: Provide support to enhance the smooth and efficient operation of the High School Principal and Office.

Employment Terms: 12 Months, 8 Hours Per Day

7:30 A.M. – 4:30 P.M., exclusive of a lunch

Occasionally, special arrangements may be made with the

supervisor if the situation warrants. Supervisor approval is required

if the contract day varies.

FLSA Classification: Nonexempt

Evaluation: Annually by Building Principal

Physical Demands: This is an overview intended for compliance with the ADA – it is not an exhaustive list of the duties to be performed. Reasonable accommodations may be made to enable individuals to perform the essential functions of a specific position.

Regular Requirements: Sit for extended periods; twist at the neck and trunk; bend and reach at, below and above shoulder level, repetitive use of fingers and hands to grasp and/or operate equipment; lift/move up to 15 pounds

Occasional Requirements: Walk, reach with hands and arms overhead, above shoulder and horizontally; lift/move up to 25 pounds

Visual Requirements: Close, color, peripheral, depth perception, ability to adjust focus

Hearing/Speaking Requirements: Adequate to exchange information

Essential Duties and Responsibilities:

• Makes and receives telephone calls, takes messages, and routes calls.
• Handles all Purchase Orders through General Funds and Activities accounts.
• Reviews requests for purchases, issues purchase orders, and verifies authorized invoices associated with general funds and activity funds.
• Collects and deposits all monies for book refunds and student holds, activity funds and fundraisers.
• Ensures timely entry of all operational and activity data.
• Maintains accurate account information of general account and activity account.
• Orders textbooks, and maintains textbook inventory and checkout.
• Recovers missing textbooks or maintains reimbursement.
• Maintains records of all student holds.
• Maintains ledgers and books for textbook refunds and all ticket sales at senior high for the general fund.
• Handles all payments (enrollment, car registration, ect.).
• Prepares daily deposit for Burnett pick up.
• Prepares daily deposit summary.
• Oversees fax machines, copy machines, duplicators, and telephones.
• Orders all general supplies.
• Processes all transportation and travel requests through general fund and creates PO for substitutes.
• Opens scholarship purchase orders.
• Processes annual print & copy order and paper supply order for the high school.
• Arranges banquets and handles other special projects for principal.
• Assures that contracts, out of state travel applications, and other forms are send to BOE for approval.
• Sells Honor Cords and Community Service Medals to students.
• Works with assistant principals in collecting fees and agreements for the laptop program.
• Collects on NSF and sends to DA’s office as appropriate.
• Serves as matching gifts coordinator and volunteer grant coordinator for Conoco Phillips gifts and grants.
• To ensure continuity of services, remote work may be necessary in the event of a health crisis or disruptive situation that requires the closing of school and/or office buildings. An employee’s eligibility for remote work will be determined by the superintendent of schools. Expectations and guidelines for remote work will be distributed by the employee’s supervisor, based on his/her role and responsibilities.
• Performs all other tasks as supervisor may assign.