Accounts Payable Representative

Position: Accounts Payable Representative

Primary Location: Mooresville, NC

Schedule: M-F

Compensation: $20.00/hr

Hourly rates are determined by role, level, and location. The hourly rate displayed on each job posting reflects the starting rate for new hires for the position. Rates may also be determined by work location and additional factors, including job related skills, experience, and relevant education or training. More specific rate factors for your preferred location can be discussed during the hiring process, as some facilities are subject to Collective Bargaining Agreements. Please note that the compensation details listed in the US roles postings reflect the hourly rate only, and do not include benefits, pension contributions or additional incentives such as overtime and shift premiums.

About this Role and You

The purpose of the Accounts Payable Representative is to ensure that all expenses for Polytec are processed and paid in a timely manner while maintaining and building strong relationships with assigned vendors.

Qualifications

· High school diploma.

· College courses in Accounting are preferred.

· 2 years payables experience.

· Proficiency in MS Office Suite and accounting software knowledge (SAP preferred).

· Strong verbal and written communications skills.

· Strong organization skills.

· Ability to multi-task and willing to learn new skills.

· Team focused and highly detail oriented.

· Ability to work effectively in a high growth environment and a rapidly changing organization.

· Experience in SAP would be an asset.

· Experience in Chempax would be an asset.

Responsibilities

Accounts payable – 85%

• Process vendor and customer invoices accurately and in a timely manner.
• Receive, review, and verify invoices by matching them to supporting documentation (purchase orders, receiving records, contracts, etc.).
• Investigate, resolve, and document invoice discrepancies; obtain appropriate approvals as required.
• Prepare invoices for payment in accordance with company policies and payment terms.
• Communicate professionally with vendors and customers regarding payment status, discrepancies, disputes, and general payables inquiries.
• Reconcile assigned vendor statements and resolve outstanding differences.
• Monitor and maintain Goods Received Not Invoiced (GRNI) balances for assigned vendors; collaborate with internal business partners to ensure accuracy and timely resolution.
• Monitor and resolve Positive Pay exceptions to mitigate payment risk.
• Maintain and update the vendor and customer master database, ensuring accuracy and compliance with internal controls.
• File and retain processed invoices through scanning, archiving, and record management processes.
• Maintain and update the weekly FSC spreadsheet.
• Maintain invoicing activities within the Chempax system.
• Manage and monitor the General Accounts Receivable (AR) mailbox, ensuring timely review, routing, and response to incoming customer inquiries, remittance advice, and payment-related correspondence.

Special Projects / Ad hoc Reporting – 10%

• Participate in special projects / ad hoc reporting as assigned.
• Assist with process improvements, system enhancements, and documentation updates related to AP/AR functions.

As needed – 5%

• Assist Purchasing personnel with file management and documentation support.
• Provide backup support for vendor maintenance activities.
• Support team members during peak periods, audits, or staff absences as required.

What Polytec Offers You

Polytec Inc's mission is to provide effective water treatment programs to customers through quality service, products, and technology. Our chemical programs provide our industrial and municipal customers with innovative and custom designed programs that help them to meet their pretreatment and direct discharge permit requirements. Polytec maintains a large chemical and transportation network that provides each customer with quick and reliable service.

Embracing Diversity, Maximizing Results

At Polytec we are committed to cultivating a work environment that embraces and values the unique qualities, skills, and experiences of every employee. We believe in harnessing the richness of diverse talents, ideas, backgrounds, experiences and perspectives to drive our business forward, and see our diversity as one of our greatest strengths.

Together, we strive to build a workplace that recognizes and celebrates the diverse voices within our organization. Additionally, we understand the importance of work-life balance and the well-being of our employees and their families. That is why we proudly offer a range of family-friendly benefits, and opportunities for career growth and advancement.

We are committed to supporting our employees at every stage of their lives and ensuring they can thrive both professionally and personally. Join us and be a part of a company that values diversity, inclusion and the well-being of its employees

Job Type: Full-time

Pay: $20.00 per hour

Expected hours: 40 per week

Benefits:

• Health insurance

Work Location: In person

Salary : $20