Sales Assistant

PolyGel LLC is a leading gel manufacturing company that provides innovative healthcare solutions across Direct-to-Consumer (D2C), Business-to-Business (B2B), wholesale, private label, and Original Equipment Manufacturer (OEM) markets. Our commitment to quality allows us to create products that empower people to live more action-filled lives. We are growing rapidly and seeking a talented Sales Assistant.

Key Responsibilities

Sales Team Support

• Serve as the day-to-day administrative and operational support for the sales team.

• Prepare, complete, and submit retailer onboarding forms, item setup sheets, and vendor compliance documentation.

• Maintain accurate customer and product data across CRM and shared sales databases.

• Coordinate follow-ups on customer requests, order status, and sample shipments.

Sample & Asset Management

• Manage all aspects of sample coordination—tracking inventory, preparing shipments, and maintaining sample logs.

• Ensure samples are properly labeled, packaged, and shipped to retailers, reps, or trade events.

• Keep product photography, marketing assets, and price sheets up to date for internal and external use.

Sales & Marketing Collateral

• Support the creation and updating of sales presentations, product catalogs, and marketing decks.

• Work closely with marketing and product development to align imagery, copy, and product data for retail submissions.

• Assist in gathering materials and preparing for trade shows, sales meetings, and retail line reviews.

Retail & Order Coordination

• Liaise with logistics and operations to ensure order accuracy and timely delivery to retail partners.

• Track PO confirmations, ship dates, and status updates for key accounts.

• Maintain master sell-in trackers and pricing sheets.

Reporting & Administration

• Update and distribute weekly sales reports and retail tracker summaries.

• Assist in gathering sales data, POS updates, and retailer feedback for team reviews.

• Support coordination of team calendars, calls, and presentations.

Qualifications

• 2 years of experience in sales coordination, account support, or retail operations.

• Strong working knowledge of Excel/Google Sheets and PowerPoint/Google Slides.

• Excellent attention to detail—especially with data entry and retail forms.

• Clear written and verbal communication skills.

• Ability to work cross-functionally between sales, marketing, and operations teams.

• Positive, solution-oriented attitude with a strong sense of ownership and accountability.

Ideal Candidate Traits

• Highly organized multitasker who thrives in a fast-moving environment.

• Understands the pace and expectations of retail and wholesale channels.

• Enjoys supporting a team and ensuring nothing slips through the cracks.

• Takes pride in presentation quality, accuracy, and professionalism.

Compensation & Benefits

• Competitive salary based on experience.

• Health and retirement benefits (if applicable).

• PTO and paid holidays.

• Growth opportunities within a rapidly expanding company.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience:

• Sales Coordination: 2 years (Required)

Work Location: In person