What are the responsibilities and job description for the Administrative Assistant position at Polton Financial?
We are looking for a highly organized and dependable administrative assistant. This role is vital in ensuring smooth office operations, providing exceptional customer service, and supporting daily administrative functions.
Job Responsibilities:
- Greet clients at the front desk with professionalism and courtesy
- Manage multi-line phone systems, screen calls, and direct inquiries appropriately
- Schedule Appointments
- Provide customer support via phone, email, and in person, ensuring excellent phone etiquette
- Maintain a clean and organized reception area to create a welcoming environment
- Prepare mailings
- Maintain Filing System
- Assist in client document drop-offs and pickup
- Inventory and ordering of supplies
- Provide general administrative support to our Accountants
What we are looking for:
- Proven experience in office administration or clerical roles
- Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
- Demonstrated computer literacy and familiarity with multi-line phone systems
- Excellent communication skills with professional phone etiquette; bilingual abilities are advantageous
- Strong typing skills and attention to detail for proofreading and data entry tasks
Job Type:
Full-time 40 hours a week 10AM-6PM Mon-Fri
Pay $20.00 per hour
January 21st - April 15th
Job Types: Full-time, Temporary
Pay: $20.00 per hour
Expected hours: 40.0 per week
Work Location: In person
Salary : $20