What are the responsibilities and job description for the Executive Assistant position at POLITICO?
POLITICO’s mission from the very beginning was to win the audience. We dedicate ourselves to providing accurate, non-partisan, impactful information to the right people at the right time so that they can act with confidence and speed. We experiment to avoid being disrupted and we have fun disrupting others. And we are not afraid to risk failure if it means being the best at what we do
POLITICO is seeking a dynamic, hands-on Executive Assistant to support our US revenue teams. You will drive the success of the business by handling the day-to-day activities of our Media Solutions and PRO revenue leaders by providing a range of complex administrative support services in a proactive and detail-oriented manner.
The ideal candidate is a smart, proactive, self-starter with a roll-up-your-sleeves attitude. Someone who will thrive in a fast-paced environment, as well as a willingness and ability to respond to requests with urgency and enthusiasm. You must have the ability to exercise good judgement in a variety of situations, possess strong written and verbal communication skills and excellent organization skills.
What You’ll Do:
- Rigorously maintain calendar coordination, scheduling, and business contacts
- Prepare executives for meetings including weekly meetings, all staff meetings, and other internal meetings
- Prioritize inquiries and requests while troubleshooting conflicts, making judgments and recommendations to ensure day-to-day engagements
- Manage travel and transportation bookings, along with expense reports
- Create and edit presentations and documents
- Anticipate and proactively manage tasks and projects for managers as needed
- Coordinate logistics for key meetings and large team gatherings
- Work closely with our revenue leaders keeping them well informed of upcoming commitments and responsibilities, following up appropriately
What You’ll Need:
- Experience as an administrative assistant, supporting multiple stakeholders, or other relevant experience
- Excellent organizational and written skills and consistent attention to detail
- Ability to take and give feedback and consistently work to achieve better results
- Demonstrated ability to use good judgment and diplomacy to build and maintain relationships
- A flexible and positive attitude and a good sense of humor
- Demonstrated experience managing and organizing confidential information
- A flexible and positive attitude and the ability to anticipate future needs
- Ability to be plugged into the culture of the team, understanding its larger goals and its needs
- Willingness to work in the office
