What are the responsibilities and job description for the Executive Assistant position at Pointsville?
Executive Assistant
Location: United States, Remote
Type: Full-Time Contractor
About Us
Pointsville is an end-to-end alternative asset factory, offering solutions that bridge the gap between emerging digital financial technologies and traditional asset classes. We specialize in Alternative Asset Digitalization and Loyalty Innovation, empowering organizations to unlock new value through tokenization, stablecoin infrastructure, and real-world asset integration.
Our globally distributed team of innovators, builders, and thinkers is passionate about the future of finance. Join Pointsville and be part of shaping the future of digital finance!
Overview
We are seeking a highly organized and proactive Executive Assistant to support our CEO, COO anex executive team ensuring the smooth coordination of executive workflows, schedules, communications, and project follow-ups, contributing directly to Pointsville’s overall efficiency and leadership effectiveness.
What You’ll Do
- Manage the CEO, COO and executive team calendars, ensuring meetings are efficiently scheduled, prepared, and followed up.
- Assist with Event Logistics, travel coordination, itinerary planning, and voucher processing.
- Organize and prioritize the high volume of work and requests flowing through senior leadership
- Respond to and coordinate meeting, event, and booking requests across time zones.
- Draft, edit, and proofread correspondence, reports, and internal communications.
- Handle incoming and outgoing communications, including email triage and follow-ups.
- Maintain records, documents, and internal databases accurately and securely.
- Liaise with internal teams and external partners to facilitate alignment and timely communication.
- Prepare meeting materials, take detailed notes, and track completion of action items.
Qualifications & Experience
- Bachelor’s degree or equivalent professional experience.
- Minimum of 1 year in an administrative, executive assistant, or similar support role.
- Demonstrated ability to manage calendars, meetings, and communications in a fast-paced environment.
- Experience working remotely or supporting executives across multiple time zones is a plus.
- Proficiency in Google Workspace (Docs, Sheets, Calendar, Meet) and virtual communication tools.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Fully remote; operates within the Eastern Time Zone.
- Requires occasional flexibility to support meetings or deadlines across global teams.
We are committed to providing equal opportunity for qualified applicants to contract positions, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. This is a contract opportunity, not a direct employment role.