What are the responsibilities and job description for the Project Compliance Assistant position at Pointe Wiregrass, Inc.?
Experience Level: 5 years Construction or Government Contracts
Industry Focus: Multi‑Family Housing Construction
Company Overview
Pointe Wiregrass, Inc. is a Southeast‑based construction firm that specializes in multi‑family housing. From our Dothan, Alabama office, we manage new construction and rehabilitation jobs across Alabama, Georgia, Tennessee, and North Carolina with a commitment to excellence, safety, and long‑term client relationships.
Position Overview
We are seeking a dependable and detail‑oriented Project Compliance Assistant to join our Dothan, Alabama office. This role reports directly to the Project Compliance Coordinator and plays a critical part in ensuring all subcontractor and vendor compliance is in place across all construction jobs. The ideal candidate thrives in a fast‑paced environment, communicates effectively with internal teams and external partners, and brings strong experience in construction or large subcontractor operations.
Key Responsibilities
Subcontractor Compliance
- Receive, review, and obtain approval for all construction job and insurance claim repair orders/invoices.
- Collaborate with the project superintendent, project manager, and Director of Construction to confirm proper division classifications and obtain all required invoice approvals prior to payment processing.
- Confirm all subcontractor documentation in place prior to submission to accounting department for payment processing, including:
- Executed subcontracts
- Schedule of values
- Change order support
- Various chargebacks for material, rental cost, damages
- Licenses and permits
- Insurance certificates
- Lien releases
- Work directly with subcontractors and superintendents to resolve discrepancies and maintain accurate records.
- Scan all pertinent documents into document management system (Dropbox).
Vendor Compliance
- Confirm all vendor documentation in place prior to submission to accounting department for payment processing, including:
- Valid W‑9 on file
- Insurance certificates
- Properly coded and approved invoices
- Purchase orders or labor agreements
- Scan all pertinent documents into document management system (Dropbox).
Certified Payroll & Government Reporting
- Prepare and submit all certified payroll monthly and quarterly reports.
- Prepare and submit all Section 3 monthly and quarterly reports.
- Ensure compliance with government contract requirements and documentation standards.
Required Qualifications
- Experience in construction or large subcontractor environment (multi‑family housing experience a plus)
- Government contract experience may be considered in lieu of construction experience
- Experience with certified payroll
- Strong attention to detail and a dependable, team‑first attitude
- Ability to work collaboratively with field and office personnel
Preferred Qualifications
- Knowledge of Elation Systems
What We Offer
- Competitive compensation based on experience
- BCBS Health & Dental; VSP Vision
- Company Paid Life Insurance and Short-Term Disability
- Voluntary Long-Term Disability
- Company 401k plan
- Opportunities for professional growth within a stable and expanding company
- Team‑oriented work environment
Pay: $40,000.00 - $50,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $40,000 - $50,000