What are the responsibilities and job description for the Administrative Assistant position at PNW Traffic Control & Supply?
Job Title: Administrative Assistant
Company: Pacific Northwest Traffic Control, LLC
Location: 18109 SR Hwy 9, Snohomish, WA 98296
Job Type: Full-Time
Experience: 1 years administrative support experience (preferred, but will train a
motivated candidate)
About Pacific Northwest Traffic Control, LLC
Pacific Northwest Traffic Control & Supply is a locally owned and fast-growing company
built on over a decade of experience in flagging, safety equipment, traffic control, and
project planning. We are dedicated to ensuring the safety and efficiency of road
projects, construction crews, municipalities, and event planners across Washington
state. We pride ourselves on a customer service-first approach, providing fully certified
flagging staff, top-of-the-line equipment rentals, and a custom sign shop. When safety
and efficiency matter most, clients count on us to keep their projects moving.
Job Summary
We are seeking a motivated, self-starting Administrative Assistant to serve as the
organizational backbone of our Snohomish office. The ideal candidate will be a
proactive problem-solver who can manage multiple tasks simultaneously and
effectively support the business owner and daily operations without constant direction.
This role is the primary point of contact for clients and visitors, requiring excellent
communication skills and a professional demeanor.
Key Responsibilities & Duties
- Reception & Communication: Answer and direct phone calls using a multi-line
system, greet walk-in customers and visitors, and manage the general office
email inbox, prioritizing and responding to inquiries promptly and professionally.
- Owner Support: Provide direct administrative and personal assistance to the
company owner on daily situations, including managing complex calendars,
scheduling appointments, organizing documents, and handling specific
purchases or errands with discretion.
- Documentation & Filing: Create, maintain, and organize electronic and physical
filing systems, ensuring all records (e.g., permits, invoices, client information,
safety reports) are accurate and confidential.
- Office Operations: Manage office supplies inventory, place orders with vendors,
coordinate equipment maintenance, and process incoming/outgoing mail and
deliveries.
- Data Entry & Reporting: Perform accurate data entry into company
software/spreadsheets (MS Excel) and assist in preparing regularly scheduled
reports, correspondence memos, and other documents.
- Financial Assistance: Assist with basic bookkeeping tasks such as processing
invoices, tracking expenses, and preparing purchase requests.
Qualifications & Skills
- Self-Motivation: Ability to work independently, prioritize tasks, and anticipate
needs without being told what to do.
- Organization: Strong organizational and time-management skills with meticulous
attention to detail.
- Communication: Excellent verbal and written communication skills, with a
friendly and professional demeanor when interacting with clients, vendors, and
staff.
- Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, Outlook)
and comfortable learning industry-specific software.
- Confidentiality: Proven ability to handle sensitive information and company records with the utmost discretion.
Job Type: Full-time
Pay: $22.00 - $26.00 per hour
Expected hours: 40 per week
Work Location: In person
Salary : $22 - $26