What are the responsibilities and job description for the Assistant Property Manager position at PMI Prime Property Services?
Benefits:
About the Role
At PMI Prime Property we’re a locally owned and operated property management business servicing residential, commercial and home owner association clients, and are looking for an Assistant Property Manager to help keep our portfolio running smoothly. You’ll support leasing, resident onboarding, maintenance coordination, and owner communication while working closely with the Property Manager.
This role is designed for someone who wants to grow into a Property Manager position. You’ll follow established workflows, keep records accurate, and learn how portfolio decisions are made. You’ll also need the judgment to recognize when an issue needs the Property Manager’s attention.
You May Be a Great Fit If…
- Opportunity for advancement
- Training & development
- Competitive salary
- Health insurance
- Paid time off
- 401(k)
About the Role
At PMI Prime Property we’re a locally owned and operated property management business servicing residential, commercial and home owner association clients, and are looking for an Assistant Property Manager to help keep our portfolio running smoothly. You’ll support leasing, resident onboarding, maintenance coordination, and owner communication while working closely with the Property Manager.
This role is designed for someone who wants to grow into a Property Manager position. You’ll follow established workflows, keep records accurate, and learn how portfolio decisions are made. You’ll also need the judgment to recognize when an issue needs the Property Manager’s attention.
You May Be a Great Fit If…
- You’re organized and can keep several tasks moving without losing track of details.
- You communicate clearly with residents, owners, vendors, and teammates.
- You take pride in accurate documentation and following through on commitments.
- You’re comfortable working within established processes and raising exceptions promptly.
- You want to develop the skills to manage a residential property portfolio.
- Conduct a variety of property site visits on a regular basis to assess maintenance needs, vendor performance and areas of improvement for the property.
- Assist with processing rental applications, verify required documents, and prepare lease paperwork in Rentvine.
- Coordinate with various municipalities to obtain the neccessary certificates as part of the tenant move-in process (fire inspections, housing inspections and lead paint inspections)
- Coordinate move-in requirements and confirm that onboarding steps are complete.
- Enter and track maintenance work orders, coordinate vendor scheduling under the Property Manager’s direction, and support make-ready work.
- Meet vendors at properties to review scope of work, provide access and/or prepare new scopes of work
- Assist with light administrative work (scanning invoices, working with Excel files)
- Draft owner updates and reporting packets, and track follow-up tasks.
- Flag screening concerns, resident issues, and financial discrepancies for the Property Manager.
- Learn how the Property Manager approaches pricing, property turns, vendor costs, owner discussions, and portfolio performance.
- If individual holds a NJ real estate license, they can also participate in leasing activities
- Strong organization, attention to detail, follow-up, and written communication skills.
- Ability to follow structured workflows and maintain accurate records in a busy environment.
- Sound judgment about when to resolve a routine task and when to escalate an issue.
- Strong technical abilities and a plus if any knowledge of property management and workflow software comparable to Rentvine, Tenant Turner, and LeadSimple.
- An administrative or operations background and a desire to grow into property management preferred.
- Working knowledge of Fair Housing requirements preferred.
- Valid driver's license and reliable transportation
- Ability to work out of our Morristown office on a daily basis
- Exposure to property analysis tools such as Blanket or Rescover is a plus.
Salary : $30,000 - $75,000