Human Resources & Payroll Manager

Pipe Movers, Inc.

Human Resources & Payroll Manager – Job Description

Job Title: Human Resource & Payroll Manager

Reports to: COO

The Human Resources & Payroll Manager is responsible for overseeing all HR operations and payroll functions, ensuring compliance with applicable laws and regulations, and supporting organizational effectiveness. This role requires a high degree of confidentiality, independence, and professional judgment. This position is approximately 50% HR, 45% payroll, and 5% administrative support.

Essential Functions

• Oversee all human resources and payroll operations, ensuring accuracy, efficiency, and compliance.
• Maintain and ensure accuracy, organization, and confidentiality of all personal and payroll records.
• Ensure compliance with all federal, state, and local employment laws and regulations; advise leadership accordingly.
• Serve as a primary HR resource for leadership and employees on personnel-related matters.
• Lead employee relations efforts, including conflict resolution, counseling, and workplace issue management.
• Manage full-cycle recruiting and onboarding processes.
• Develop, implement, and maintain HR policies, procedures, and employee handbook.
• Prepare and deliver regular reports related to payroll, benefits, and HR metrics.
  
  

Job Responsibilities

• Develop, implement, and maintain HR programs, policies, and procedures.
• Maintain all personnel records, including I-9s, background checks, and compliance documentation.
• Provide guidance and support to managers on employee relations, performance management, and disciplinary actions.
• Lead conflict resolution efforts, including mediation and employee counseling.
• Organize and conduct employee onboarding and orientation programs.
• Coordinate employee engagement initiatives, including recognition programs and company events.
• Collaborate with the Safety Team on employee safety and workers’ compensation matters.
• Oversee employment-related inquiries, including verifications and unemployment claims.
• Lead and support full-cycle recruiting, including job descriptions, postings, candidate screening, interviewing, and pre-employment processes.
• Develop and manage a consistent and efficient recruiting process.
• Oversee all payroll operations, including timekeeping, compensation, deductions, benefits integration, and reporting.
• Ensure payroll accuracy and compliance with applicable regulations.
• Maintain payroll systems and employee data integrity.
• Analyze benefits offerings and recommend improvements; implement approved changes.
• Administer benefits programs including insurance, retirement plans, and paid time off tracking.
• Prepare monthly and ad hoc reports related to payroll, benefits, and HR activities.
• Maintain systems for tracking employee time off and attendance.
• Ensure proper maintenance of timekeeping systems across all locations.
• Participate in internal committees and external HR-related groups as needed.
• Stay current on HR trends and best practices through professional development.
  
  

Qualifications

Experience, Education, and Licensure

• Degree in Human Resource Management or equivalent work experience.
• At least five years of professional experience across all HR/Payroll disciplines
• PHR or SHRM-CP certification a plus.
• Experience working with a diverse workforce.
• Fluency in Spanish as a second language preferred.
  
  

Required Skills And Abilities

• Strong knowledge of HR practices, employment law, and payroll systems.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to handle sensitive information with confidentiality and professionalism.
• Strong organizational skills with the ability to prioritize and manage multiple responsibilities.
• Analytical and problem-solving skills with sound judgment.
• Proficiency in standard business software (email, spreadsheets, word processing).
• Ability to adapt to changing priorities and work independently.
  
  

WORK ENVIRONMENT

• Primarily office-based role.
• May require extended hours, including evenings.
• Occasional travel between work sites and out-of-town travel may be required.
  
  

NOTE: The above statements are intended to describe the general nature of work performed by the Human Resource/Payroll Manager. These statements are not to be construed as an exhaustive list of all responsibilities, tasks, and skills required of an employee in this position. PIPE MOVERS, INC. reserves the right to require that other tasks be performed when warranted (for example, by emergencies, changes in personnel or workload, corporate reorganization, or technical development). PIPE MOVERS, INC. also reserves the right to revise this job description.

Pipe Movers, Inc. is an equal opportunity employer.