Assistant Laboratory Program Coordinator

Position Summary:

This position will assist the Program Coordinator with setting up, maintaining, and training on the ElabNext Laboratory Inventory Management System. Assisting with payment requisitions for purchases made using grant funding to ensure that appropriate parties are aware of how funds are being spent. Generating financial and statistical reports for internal and external partners who don’t have access to our electronic LIMS system.

Duties and Responsibilities:

Assisting and/or performing the following duties:

• Liaise with contract agencies and PDPH to track payments and invoices for purchases made using grant funding and ensure that appropriate parties are aware of how funds are being spent.
• Conduct research into testing platforms to understand FDA approvals and determine the best use of funding.
• Generate and distribute financial/statistical/Lab reports to internal and external partners who do not have access to our electronic LIMS system.
• Act as a liaison between PDPH, the Division of Disease Control, and external clients on needed outbreak testing and supplies.
• Assist with invoicing and billing for outside clients, purchasing instruments, and assisting in the tracking of service contracts through Health Federation or any other City purchasing contracts.
• Track and manage inventory of supplies and reagents in the lab, making additional purchases when necessary.
• Receive incoming orders/supplies and input them into the inventory management system.
• Assist with all management of facilities, such as but not limited to weekly checks of systems, and initiation of work orders as needed.
• Assist with the implementation and utilization of an inventory control system (software based) to manage instrument reagents, consumables, non-consumables, POC supplies, etc.
• Other duties as assigned by the Program Coordinator.
• Assisting in duties related to the Laboratory’s new Mobile test unit.

REQUIRED QUALIFICATIONS:

• Proficiency in Microsoft Office, including Excel, Word, and PowerPoint, as well as general computer Operations.
• Skilled in computer technology

Skills Required:

• Attention to detail and strong organizational skills.
• Equally comfortable working individually and within a team environment that emphasizes interdisciplinary collaboration.
• Flexibility and the ability to manage multiple projects simultaneously.
• Excellent written and oral communication skills
• Proficient in the Microsoft Office suite

Education and Experience:

• High School Diploma or equivalent
• One to two years of experience working in a computer or technology-based position.
• Knowledge of laboratory requirements, federal and state safety laws preferred.
• One to two years of experience in Inventory Management, either manually or electronically.

Physical Demands:

This job may require moderate physical effort, including lifting materials and equipment weighing up to 50 pounds, bending, reaching, standing, and sitting for extended periods. It also involves viewing a CRT or VDT screen 50 to 75 percent of the time. The position may require some travel and occasional participation in off-site functions. The position requires responding to public health emergencies and, at times, requires rapid turnaround of communications on short notice.

At the Philadelphia Department of Public Health, we value health justice. Our work is guided by a commitment to the health and well-being of all people, and we recognize the significant impact that public health has on our city's diverse population. We are dedicated to building a staff that reflects the diversity of Philadelphia. We encourage applications from individuals who identify with one or more of the following groups:

a) People of color,

b) Individuals with disabilities,

c) LGBTQ ,

d) First-generation college students,

e) Individuals from a family that has qualified for federal financial assistance,

f) Other historically underrepresented or marginalized groups.

Applicants who are originally from and live in the Philadelphia area are also strongly encouraged to apply.

To apply, please submit:

1. A resume or CV

2. A cover letter that includes: - Your experience in or with Philadelphia, if any - Your past or proposed contributions to diversity, equity, and inclusion

Equal Opportunity Employment:

PMHCC, Inc. is committed to equal opportunity. It is our policy to support equal employment for all employees and applicants without regard to race, religion, color, sex, sexual preferences, age, national origin, disability, behavioral health status, military status or any other characteristic protected by law.

Americans with Disabilities Act:

Employees as well as applicants who are currently, or become disabled, must be able to perform the functions of the job with either reasonable accommodation or unaided.

Salary : $63,000 - $68,000