What are the responsibilities and job description for the DOCUMENT SCANNER position at PMG AUTO SALES?
Job Summary:
The Document Scanning Clerk is responsible for organizing, scanning, indexing, and maintaining digital records for Purdy Hyundai of Broken Arrow. This role ensures that all physical documents are accurately converted into electronic format and stored in accordance with company procedures and compliance standards.
Key Responsibilities:
- Prepare documents for scanning by removing staples, paper clips, and ensuring proper order
- Scan dealership records (sales contracts, service documents, titles, invoices, etc.) into the digital system
- Accurately index and label scanned files for easy retrieval
- Verify scanned documents for clarity, completeness, and accuracy
- Maintain organized filing systems for both physical and digital records
- Handle sensitive and confidential information with discretion
- Assist with retrieving documents upon request from management or staff
- Perform routine audits of digital files to ensure proper storage and compliance
- Support administrative tasks as needed
Qualifications:
Qualifications:
- High school diploma or equivalent required
- Previous administrative or data entry experience preferred
- Familiarity with scanning equipment and document management systems is a plus
- Strong attention to detail and organizational skills
- Basic computer skills, including proficiency with Microsoft Office
- Ability to handle repetitive tasks with consistency and accuracy
Skills:
- Attention to detail
- Time management
- Confidentiality and integrity
- Reliability and consistency
- Ability to work independently and as part of a team