Human Resources and Payroll Coordinator

Location: On-Site: Long Beach, CA

Overview

The HR Coordinator at PMCS supports the full cycle of human resources operations, with ownership across onboarding, payroll administration, benefits, employee services, and office administration. This role is central to maintaining accurate, compliant, and timely HR processes while delivering a high-quality employee experience.

The position serves as a key operational partner within the HR function, managing recurring workflows across daily, weekly, monthly, quarterly, and annual cycles — and acting as a reliable point of contact for employees and internal stakeholders.

Key Responsibilities:

Onboarding & New Hire Administration

• Set up new employee accounts including email, Office 365 licenses, and HRIS (Paycor) profiles
• Send onboarding instructions and distribute required templates (timesheet, mileage, and expense reports)
• Review, organize, and maintain physical and digital onboarding folders per established protocols
• Save all onboarding documentation from Paycor into the PMCS online HR folder system
• Enroll employees in EASE and coordinate equipment issuance (laptops, docks, monitors, PPE); update Paycor profiles and collect signed property forms
• Issue software licenses (Bluebeam, Adobe) as needed and add medical deductions to payroll system
• Add new hire start dates to shared calendars and update the master employee list
• Follow up at the 80-day mark with 401(k) enrollment instructions
  
  

Payroll Processing & Administration

• Review employee timesheets against Paycor entries and prepare the payroll file following all data updates
• Download, organize, and save payroll reports (EE/ER taxes, PTO, paystubs) to the designated payroll folder
• Manage payroll integrations, including the 401(k) feed management report and CPR API pull via Points North
• Update employee pay rates in Paycor for salary increases, promotions, and transfers
• Run and save quarterly payroll and tax reports to the payroll reports folder
• Process wage garnishments by notifying employees and submitting required documentation to Paycor
• Send timesheets to clients as needed
• Complete biweekly LCP Tracker items including MEUR, TF, and admin approvals
• Review timesheets to support PMCS monthly invoicing
  
  

Benefits Administration & Leave Management

• Serve as the primary employee contact for benefits questions related to health insurance, 401(k), and other plans
• Conduct monthly benefit audits for Anthem, Healthcare, and Client statements, focusing on new hires, terminations, and plan enrollment accuracy
• Send updated health enrollment cost information to the appropriate internal stakeholder monthly
• Lead the annual Open Enrollment process beginning in September, including employee communications and enrollment materials effective January 1st
• Manage employee communications and documentation related to leaves of absence, parental leave, SDI, PFL, and STD claims
  
  

Employee Relations & HR Support

• Monitor and respond to the HR documents email account and timesheets inbox on a daily basis
• Provide professional and timely responses to routine employee inquiries
• Send monthly birthday cards
  
  

Reporting, Compliance & Policy Support

• Prepare the annual 401(k) Census report (due February) and California Pay Data report (due late April, if applicable)
• Run the FAR spreadsheet report and transfer data monthly
• Run the Paycor marketing report for the recruiting team quarterly
• Complete quarterly MPPC gas reimbursement report review
• Renew the City of Long Beach business license annually (due November)
• Assist in developing, maintaining, and updating HR policies and internal documentation
• Ensure adherence to internal compliance standards across all assigned responsibilities
  
  

Offboarding & Office Operations

• Prepare and distribute exit documentation when employees leave
• Coordinate IT-related termination communications and ensure proper offboarding documentation
• Complete monthly office supply orders (Staples, Amazon, Costco) and schedule monthly office cleaning
• Deliver monthly rent check and manage vendor and facilities coordination as needed
• Process vehicle registration renewals and other as-needed administrative tasks
• Provide backup support for background checks, benefit invoicing, and verification of employment (VOE) requests
• Complete Colin reviews and support additional HR and office projects as assigned
  
  

Qualifications

• Bachelor's degree with concentration in Business Administration, Human Resources, or related field preferred
• 3-5 years of experience in human resources or HR operations
• Hands-on experience with onboarding, benefits administration, and payroll processing
• Proficiency with HRIS platforms; experience with Paycor strongly preferred
• Familiarity with EASE and Office 365 strongly preferred
• Strong attention to detail and organizational skills with the ability to manage recurring workflows across multiple frequencies (daily, weekly, monthly, quarterly, annual)
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment
• Strong interpersonal and communication skills with a service-oriented approach
• Ability to handle confidential information with professionalism and discretion
• Experience in a professional services environment preferred