Assistant to the President

PMC Group is a growth oriented, diversified, global chemicals company dedicated to innovative solutions for everyday needs in a broad range of end markets including plastics, consumer products, electronics, paints, packaging, personal care, food, automotive and pharmaceuticals. The Company was built on a sustainable model of growth through innovation while promoting social good. Dedicated to sustainability, PMC Group operates from a global manufacturing, innovation and marketing platform with facilities and personnel in the Americas, Europe and Asia.

Brief Job Description

• This position will support all administrative requirements for the President of PMC Group N.A., Inc.at our corporate location in Mount Laurel, NJ. Salary DOE plus Bonus.

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Essential Job Functions & Responsibilities

• Follow-up on all duties as directed by the President; essentially act as the President’s right hand with day-to-day functions.
• Maintain the President’s calendar.
• Maintain confidentiality involving personnel, financial and internal data; handle sensitive, documents with discretion.
• Schedule in-person meetings and audio/video conference calls.
• Reconcile monthly statements for the President; business/personal.
• Screen calls
• Perform work under minimal supervision
• Handle complex issues and problems and discuss resolution with President or high-level management.
• Interface extensively with executive/senior management team
• Demonstrate great attention to detail, excellent admin skills, office organization, ability to initiate correspondence
• Arrange complex domestic and international travel itineraries and schedule reservations
• Take notes in meetings/discussions and follow up on actionable items
• Integrate information, written notes and graphics into effective presentations; with ability to make graphs/charts from raw data/statistics
• Create computerized forms, templates, reports, spreadsheets, tables, labels, flyers, surveys, agendas, flow-charts, organizational charts, business plans
• Act as program administrator of the Corporate American Express program—card management, monthly statement reconciliation
• Primary contact for the corporate jet—booking travel, reviewing/processing invoices
• Coordinate events—annual holiday dinner party, employee dinners, special events
• Negotiate pricing on diverse services and purchases
• Manage creation/production of promotional items
• Produce/maintain and manage R&D of content for company website, direct updates and reconcile web company invoices
• Manage business unit LinkedIn company accounts
• Coordinate marketing activities; including. press releases, advertising, print, tradeshows
• Manage/develop/design marketing collateral concepts; ad campaigns, brochures, posters, data sheets

Knowledge, Skills & Abilities

• Demonstrate strong business acumen and solid knowledge of business processes.
• Possess a high-level of computer proficiency/literacy and excellent interpersonal skills.
• Promote company’s image through professional demeanor and attention to detail
• Have solid organizational skills, tact, diplomacy, effective communication skills, and excellent judgment
• Ability to prioritize, plan, and accomplish tasks efficiently
• Apply sound judgment, creativity, and assertiveness to problem-solve and manage projects while soliciting input from all levels of the organization
• Ability to listen and communicate (written and verbal instructions)
• Administrative composition and word skills using excellent grammar, spelling and flawless proofreading and editing
• Self-starter with equal ability to work as a team member, energetic, good common sense and sound judgment.
• · Ability to handle complex issues and make decisions based on knowledge of organization, policies and personnel.
• Possesses comprehensive knowledge of subject matter
• Ability to set priorities, meet deadlines and multi-task with various projects.

Working Conditions

The job holder will work in a corporate office environment and must be willing to multi-task between various managers and outside individuals to accomplish the President’s requests in an expedient and efficient manner within the required timeframes. This may require brief phone conversations during off-hours as the need arises, e.g. after-hours & weekends.

Education, Training, and Experience Required

• Attention, read and follow instructions given by the President.
• The incumbent must act with others using a mature, seasoned approach
• Associate degree preferred, or 10 years of executive level support experience

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person