Operations Assistant

Pless Law Firm, a commercial real estate law firm, with offices in Colorado and Texas is looking for an experienced Operations Assistant to join our team.­

Position Summary:

This person will provide operational and project-based assistance to the attorneys and staff of the firm.

Duties & Responsibilities:

• Tracks, obtains and organizes general business-related documents for internal auditing and compliance purposes; may also assist with organization related to client files
• Coordinates travel arrangements
• Corresponds with clients, vendors, opposing counsel regarding requests for information, appointment scheduling, etc.
• Analyze emails and phone inquiries to determine significance; answer phone calls and direct to appropriate parties/take messages
• Maintain contact information for clients/vendors/matter related individuals in database
• Performs general office duties, such as ordering office supplies, recordkeeping, basic bookkeeping, etc.
• Assists with other Firm activities as needed, and performs additional duties and responsibilities as assigned

Skills & Competencies:

• Ability to communicate professionally and interact effectively with clients, vendors, and team members
• Proactive self-starter who understands the details within a much larger context
• Excellent client service skills and ability to work on multiple matters simultaneously in an organized manner and under minimal supervision
• Flexibility and ability to respond quickly and positively to shifting demands
• Ability to work under pressure to meet strict deadlines

Qualifications & Prior Experience:

• Associate degree or equivalent experience required
• Minimum of two (2) years of administrative, commercial real estate, human resource, marketing or law firm administration experience required
• Computer proficiency on both Mac and Windows-based software and Microsoft Office Suite applications (ie word, outlook, pages, excel)

Schedule/Office Location:

Monday through Friday, 8:30am - 5pm

Remote work is not currently available for this position

Salary Range: 

As required by the Colorado Equal Pay Act, Pless Law Firm is committed to providing a good faith salary range for this position (if based in Colorado): base of $45,000 - $70,000. A discretionary bonus may be available based on performance.

Benefits: All full-time employees are eligible for a discretionary bonus, health insurance (medical, dental, vision) with generous employer contribution, 401K with generous employee match, paid combined leave and vacation, and paid parking.

Pless Law Firm is an Equal Opportunity Employer and committed to diversity and inclusion in the workplace. Individuals seeking employment at Pless Law Firm are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, physical or mental disability, veteran status, or genetic information, among other protected bases.

*** WE ARE NOT WORKING WITH RECRUITERS FOR THIS POSITION / PLEASE DO NOT CALL THE OFFICE REGARDING YOUR APPLICATION***