Executive Legal Assistant

About the Position

As a central administrative and legal support member of the PLDR team, the Executive Legal Assistant (“ELA”) will be a key coordinator between the President & CEO, the Chief Operating Officer, and all practice groups. The ELA will be involved in many of the Firm’s strategic programs, special projects, and executive-level administrative functions.

Responsibilities

Strategic Operations & Administration

• In coordination with the President and COO, activates operational strategies to manage and support the growth and success of the Firm
• Generates, inputs, and monitors key datapoints for analysis by Firm leadership
• Contributes to the upkeep and maintenance of all operating and administrative procedures and policies of the Firm
• Coordinates executive-level meetings involving the Shareholders, Directors, and strategic Firm committees, including agenda preparation, minutes, and follow-up
• Manages daily administrative needs for Danville office including supplies, inventory, cleaning coordination, and general office upkeep
• Daily processing of incoming and outgoing Firm correspondence in Danville office including USPS, FedEx, UPS, and other carriers

Technology

• Pilots new and emerging technologies with COO to determine their potential value to the Firm
• Assists in implementation of new Firm technology through instructional material and standard operating procedures for most productive use

Financial Management

• Monitors and reports throughout the year status of Firm’s annual operating budget in coordination with COO
• Assists with controls for the Firm’s corporate credit cards

Talent Management & Human Resources

• Coordinates scheduling of all Firm recruitment and hiring with President & COO, including summer associate recruiting
• Maintains key local and regional relationships to strengthen the pool of talent available to the Firm
• Upkeeps payroll and HR software and processes; provides key data
• Tracks key datapoints for all staff and attorneys around defined Key Performance Indicators (KPIs)
• Assists the COO to assess and renew the employee health and benefits plans
• Ensures the employee handbook is developed, maintained, and followed

Legal & Client Support

• Assists President & CEO with client-facing work through document preparation, writing, editing, and research
• Maintains and nurtures key local relationships for President & Firm
• Summarizes and organize documents and records
• Case management, scheduling, and prioritization
• Coordinate mailings, deliveries, and court (paper and electronic) filings where appropriate
• Provide general support to clients and visitors in person, over the phone, and online
• Open new client matters and perform conflict of interest checks
• Organize and maintain client files, and prepare client files for closing

Strategic Partnerships

• Maintain and monitor all sponsorship and partnership requests
• Assess partnership options and create an annual plan
• Liaise with external partners for best impact
• Cultivate community engagement through participation in key events

Qualifications:

• Knowledge of office management systems and procedures
• Ability to maintain accurate time records
• Excellent time management skills and the ability to prioritize work
• Attention to detail
• Ability to communicate in person, via email, and telephone to provide information with professional courtesy and friendliness
• Strong organizational skills
• High emotional intelligence
• Willingness to learn and expand knowledge and skills
• Ability to lift 25 lbs
• Access to a vehicle and willingness to drive to complete firm-related tasks
• Ability to structure and process qualitative and quantitative data to draw insights

About PLDR Law

With locations in Lynchburg and Danville, VA, PLDR Law provides comprehensive legal services to Central and Southern Virginia. We partner with corporate and individual clients to provide efficient, cost-effective legal solutions. Our practice areas include civil litigation, construction law, divorce and family law, business creation, corporate transactions, employment law counsel and risk management, commercial real estate, creditors’ rights and bankruptcy, personal injury, estate planning and administration, education, land use, and administrative law.

PLDR Law is an equal opportunity employer.

Submit Your Application

If you are interested in this role, please submit your resume and cover letter to Megan Gould, Chief Operating Officer, at mgould (at) pldrlaw.com.

Job Type: Full-time

Pay: $43,000.00 - $48,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Ability to Relocate:

• Danville, VA 24541: Relocate before starting work (Required)

Work Location: In person

Salary : $43,000 - $48,000