What are the responsibilities and job description for the Facilities Manager position at Playhouse Inn Properties LLC?
Position Summary-
The Facilities Manager oversees the maintenance, safety, and functionality of 5 buildings on 2 properties in New Hope. This role ensures that all locations are well maintained, operate efficiently, comply with health, safety, and environmental regulations, cost efficient and aligned with organizational standards.
The right candidate will have technical and general handyman skills, be capable of supervising subs for quality and the ability to direct and oversee work for the maintenance staff. Must have project management skills to maintain smooth day-to-day operations and be available on weekends as needed to manage emergencies and safety maintenance.
Key Responsibilities-
- Maintenance and Operations
-Oversee daily operations and maintenance for all assigned properties, ensuring functionality, cleanliness, and safety.
-Maintain working knowledge of all building equipment to understand functionality and maintenance needs.
-Conduct regular inspections to assess building conditions, equipment performance, and compliance requirements and put any needed corrective measures in place.
-Flag problems and oversee the repair of all building equipment, grounds, and systems (HVAC, plumbing, electrical, refrigeration, water systems, etc).
-Develop and implement preventative maintenance programs for all locations and all equipment and building needs. Follow projects from beginning to end to ensure completion.
-Manage contractors, vendors, and service providers to ensure timely and cost-effective maintenance solutions and processes.
-Monitor energy consumption and implement sustainability solutions to reduce costs.
-Recommend technology and operational improvements to increase efficiency.
-Work jointly with business management on all maintenance and repairs in a professional and effective way.
- Health, Safety, and Compliance
-Ensure compliance through a working knowledge of all local building codes, health department regulations, fire safety standards, and other legal requirements as needed.
-Conduct regular inspections of grounds and facilities to ensure organizational standards are being met throughout all properties, identify future maintenance issues or potential risks and put corrective measures in place.
-Maintain emergency preparedness plans (ie snow removal, flooding).
- Budgeting and Cost Control
-Develop and manage annual maintenance and capital expenditure budgets.
-Track and report on maintenance expenses, preventative maintenances, and capital projects.
-Source and negotiate contracts to achieve cost savings without compromising quality.
-Keep track of invoicing and billing for all maintenance work and projects. Verify invoicing accuracy and approve for payment.
- Leadership
-Lead, train, and motivate the maintenance and facilities personnel while supervising quality of work, adjusting workflow as needed for peek efficiencies.
-Work in conjunction with maintenance staff to plan and organize building needs.
-Create schedules that ensure effective staffing while considering the operations of the businesses.
-Collaborate with business managers to support business needs and growth.
Skills -
-Ability to work independently.
-Able to prioritize work and direct maintenance team to accomplish tasks and meet objectives.
-Strong organizational and communication skills.
-Must have the ability to think critically and have demonstrated troubleshooting and problem- solving skills.
-Skilled in team leadership and cross-department collaboration.
-Experience handling escalations in a fast-paced, customer-facing environment.
-Knowledge of workflow design, maintenance processes, and operational planning.
-Proficiency with Google Workspace and/or Microsoft Office Suites preferred.
Qualifications -
-3-5 years experience in a facilities management role. Hospitality experience preferred.
-Degree in facilities management, business, engineering, or related field a plus.
-Facility Management Professional (FMA) or Certified Facility Manager (CFM) certification preferred.
This position offers flexible 30-40 hours per week in a fun, relaxed environment, medical insurance, 401k savings and paid vacation. Salary negotiable based on experience.
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Retirement plan
Work Location: In person