Nursing Office Administrative Assistant

About us:

New York Plastic Surgical Group (NYPS Group) is the largest and longest-running private and academic plastic surgery practice in the United States. With more than 20 board-certified plastic surgeons practicing across 10 affiliated offices, ambulatory surgery centers, and over 20 hospitals, NYPS Group provides expert, comprehensive, and compassionate care. Founded in 1948, NYPS Group, a division of Long Island Plastic Surgical Group, is one of the nation's most well-established plastic surgery practices, offering patients the collective expertise of specialty-trained surgeons dedicated to achieving exceptional outcomes.

Required Experience:

• Experience working in a fast-paced office or healthcare environment
• Strong organizational and multitasking abilities with attention to detail
• Excellent verbal and written communication skills
• Strong interpersonal skills with the ability to collaborate across departments
• Demonstrated problem-solving and critical thinking skills
• Ability to prioritize tasks with a strong sense of urgency
• Proficiency with administrative systems and electronic medical records (EMR)
• Ability to remain calm and effective in high-pressure or emergency situations

Key Responsibilities:

• Assist in maintaining the organization and administrative operations of the nursing office
• Manage phone triage, including receiving and routing calls related to physicians and hospital coordination under supervision
• Maintain and update electronic systems, including scanning and logging medical documentation into EMR
• Support ordering and inventory management of medical supplies, including injectable and implant tracking
• Process purchase requisitions, match invoices and packing slips, and ensure proper approvals
• Act as liaison between vendors and internal teams (Patient Care Coordinators, Office Managers, Supply Chain, Facilities, Nursing Leadership)
• Monitor and communicate scheduling changes, equipment needs, and inventory issues to leadership (ONM, AONM, DON)
• Coordinate equipment repairs, track progress, and manage associated documentation and approvals
• Maintain and log implant returns and assist with monthly injectable inventory reporting
• Coordinate with anesthesia group to provide updated OR schedules
• Assist with surgical equipment reservations and coordinate logistics with Facilities Management
• Support nursing leadership with clearances, lab work, and daily staffing adjustments
• Identify workflow inefficiencies and assist in implementing process improvements
• Develop and maintain working knowledge of Nextech; generate reports as requested
• Take meeting minutes and assist with preparation and coordination of quarterly nursing meetings

Education Requirements:

• High School Diploma or equivalent (required)
• Associate Degree in Healthcare Administration, Business Administration, or related field (preferred)

Location: Garden City - (On-Site)

Compensation: $28.00-$30.00

WHAT WE OFFER:

• Comprehensive Health Benefits: Medical, Dental, and Vision Coverage.
• Voluntary Benefits: Options include Aflac (short-term disability, hospital, accident, and cancer coverage), long-term disability, life insurance, and pet insurance.
• Paid Time Off:19 PTO days per year, in addition to 8 paid holidays.
• Retirement Benefits:401(k) plan with a discretionary company match.
• Cosmetic & Med Spa Perks: Employee discounts on services and products at Deep Blue Med Spa.
• Additional discounts through PLUM

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.