What are the responsibilities and job description for the Senior Accountant position at Planned Parenthood Southeast, Inc.?
Job Title: Senior Accountant
Location: Varies - East Atlanta, Cobb, Gwinnett, Georgia (Hybrid/Onsite)
Reports To: Finance
FLSA Status: Exempt
SUMMARY
The Senior Accountant owns the general ledger subledgers and the execution of the month-end close, ensuring compliance with GAAP and nonprofit fund accounting standards, including restricted funds. The Senior Accountant maintains fixed asset and inventory accounting, performs payroll accounting, ensures donation and grant funding are recorded properly, prepares audit schedules, and reviews the work of the Staff Accountant. The position works as a peer to the Finance & Systems Analyst under the direction of the Controller, with intentional cross-coverage between the two roles, and is an excellent fit for a CPA or active CPA candidate seeking full ownership of the close in a mission-driven healthcare environment.
QUALIFICATION REQUIREMENTS:
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
-
Ability to communicate effectively with multiple audiences.
-
Ability to work independently and as a team member.
-
Ability to prioritize and manage numerous projects simultaneously.
-
Self-motivated, with ability to work with little direct supervision.
-
Excellent written and verbal communication skills.
-
Accuracy and attention to detail are essential.
-
Professional appearance and attitude.
-
Availability to work flexible hours, including weekends and evenings as required.
-
Ability and willingness to travel within Metro Atlanta.
-
Reliable means of transportation for onsite and off-site work.
-
If using a personal vehicle to drive for work purposes, a valid GA driver license and current auto insurance in compliance with the minimum requirements of GA vehicle code are required.
EDUCATION AND/OR EXPERIENCE:
-
Bachelor's degree in accounting or a related field
-
5 years of progressive accounting experience, including ownership of month-end close, journal entries, and complex account reconciliations
-
Working knowledge of GAAP and of nonprofit fund accounting, including restricted funds
-
Strong analytical skills with the ability to research and resolve discrepancies independently; strong written and verbal communication
-
Advanced proficiency in Excel; experience with ERP or fund accounting systems
PREFERRED QUALIFICATIONS
-
CPA license or active CPA candidacy strongly preferred
-
Nonprofit or healthcare accounting experience
-
Experience with MIP (Community Brands) or comparable fund accounting software; familiarity with Microix, Drillpoint, and Amplifund, or willingness to learn
-
Experience preparing audit schedules and working directly with external auditors
-
Experience reviewing or directing the work of junior accounting staff
Accounting & Month-End Close
-
Owns execution of the month-end close, including journal entries, account reconciliations, variance analysis, and the close checklist
-
Reviews the Staff Accountant's work, including cash receipt recording and grant and donation postings, before entries are finalized
-
Prepares reconciliations, variance explanations, and trend analysis for the statements of financial position and financial activity
Fixed Asset Accounting
-
Maintains the subsidiary ledger within the accounting system and the roll-forward schedule
-
Maintains the Work in Progress (WIP) schedule
-
Records additions, disposals, transfers, and depreciation expense; reconciles at month-end
Inventory Accounting
-
Maintains the subsidiary ledger and roll-forward schedule; reconciles at month-end
-
Reviews accuracy across inventory schedules, communicating with Health Center Managers and the Procurement & Inventory Specialist to identify missing or incorrect items
-
Determines pricing with those partners and keeps inventory schedules accurate and up to date
Donation / Grant Accounting
-
Ensures donations and grant funding are recorded properly by staying abreast of the financial components of every grant agreement
-
Ensures receivables are recorded properly; reconciles at month-end; prepares requests to transfer funds between accounts
-
Serves as backup to the Finance & Systems Analyst on grant releases and restricted fund reporting
Payroll Accounting
-
Performs payroll transaction export and import processes bi-weekly and reconciles payroll to the general ledger at month-end
-
Ensures tax notices and tasks are cleared with the third-party payroll processor; communicates with HR on discrepancies
Audit & Compliance
-
Prepares audit schedules, roll-forwards, and supporting documentation for areas owned; works with leadership to ensure a clean and timely year-end audit
-
Ensures compliance with GAAP, nonprofit accounting standards, and organizational policies; maintains internal controls and segregation of duties
Team
-
Provides day-to-day direction, review, and training to the Staff Accountant when that position is filled; provides backup support to Accounts Payable
-
Cross-trains with the Finance & Systems Analyst to provide coverage for each other's areas.
OTHER DUTIES AND RESPONSIBILITIES:
-
Performs other duties as may be assigned by the Finance Department.
PHYSICAL REQUIREMENTS: The physical requirements of this position are identified below. Reasonable accommodations may be made for individuals with disabilities to perform the essential functions of this position.
Requires continual ability to see, hear, speak, sit, stand/walk, push/pull/reach, and finger/grasp, with frequent stooping, bending, and kneeling. Occasional driving and lifting/carrying items up to 25 pounds may be required; reasonable accommodations may be made for individuals with disabilities to perform essential functions.