What are the responsibilities and job description for the Administration Manager position at Planned Parenthood of the Rocky Mountains?
About Us: Planned Parenthood is committed to creating a dynamic work environment that values diversity, equity, inclusion, respect, integrity, customer focus, and innovation. We are committed to creating a welcoming space for all people on our staff, in our health centers, and in our community. We do this by tending to the team, respecting and honoring all people, jumping in, trying and learning, caring for our business, and returning to our mission.
Abortion Care: At PPRM, we all work in abortion care. This role supports abortion care through direct clinical triage, patient education, and follow-up, ensuring timely and empathetic support to those navigating abortion services.
Schedule: Full-time; 1 FTE; Benefits Eligible
Ideal Candidate
Tech savvy, discrete, trustworthy; highly organized person with a proven track record of tracking and staying on top of tasks. Excellent verbal and written communication skills. At least 5 years of experience managing logistical and administrative and/or educational projects through completion, and at least 2 years of successfully managing a team, including managing and coaching through challenging circumstances. Project management skills are a plus. Able to work flexible hours, including evenings and weekends if needed.
What You'll Do
COVID-19 Protocol: Vaccination against COVID-19 will no longer be a condition of employment. However, all Health Center/Patient or Community Facing Employees, must have the COVID vaccine or wear a mask at all times beginning November 1st. Proof must be uploaded upon hire. You will upload a picture or pdf of your vaccination card(s) prior to your start date.
Flu Protocol: All employees working directly with patients, the community or working in a health center will be required to have the flu shot or wear a mask during patient/community contact or while in the health center from November 1 – April 30 each year (Flu Season). Proof must be uploaded upon hire. You will upload a picture or pdf of your vaccination card(s) prior to your start date.
Background Check Required: Planned Parenthood of the Rocky Mountains is an equal employment opportunity employer and is committed to maintaining a non-discriminatory work environment, and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law.
Abortion Care: At PPRM, we all work in abortion care. This role supports abortion care through direct clinical triage, patient education, and follow-up, ensuring timely and empathetic support to those navigating abortion services.
Schedule: Full-time; 1 FTE; Benefits Eligible
Ideal Candidate
Tech savvy, discrete, trustworthy; highly organized person with a proven track record of tracking and staying on top of tasks. Excellent verbal and written communication skills. At least 5 years of experience managing logistical and administrative and/or educational projects through completion, and at least 2 years of successfully managing a team, including managing and coaching through challenging circumstances. Project management skills are a plus. Able to work flexible hours, including evenings and weekends if needed.
What You'll Do
- Lead a High Performing Team: Supervise three (3) administrative support positions; responsible for hiring, onboarding, professional development, and performance management. This includes holding consistent one-on-one meetings with all direct reports to provide guidance, support, and feedback and conducting regular goal check-ins to ensure individual objectives are clear, measurable, and aligned with the team’s and organizational priorities. Annually, lead a performance review providing thoughtful evaluations, recognition, and actionable development plans. Work closely with the COO and direct supervisor to prioritize and assign work, resolve issues, and manage time off requests and time sheets.
- Operations Administrative Functions: Regularly assess systems used in daily work for improvement opportunities and implement solutions that increase efficiency. Handle select matters expeditiously and proactively, following them through to successful completion. Ensure administrative tasks within the Operations teams are managed directly or via delegation to team members, handling them expeditiously and pro-actively, and following through to timely and successful completion. Regularly assess systems used in daily work for improvement opportunities and implement solutions that increase efficiency. Administrative tasks and responsibilities include but are not limited to management of regulatory requirements, such as health center licenses and upkeep of pharmacy protocols; development and maintenance of administrative office protocols and resources; PPG (policy, procedures and guidelines) administration and management; support of committees and project managers with meetings and maintaining records; support of COO and Operations VPs with calendaring, expenses and possibly other clerical duties; monitoring and triaging shared Inboxes; and administration of Medical Services SharePoint, integrating new resources and organizing content in a systemized and user-friendly manner.
- Although our full pay range is included above, the budgeted hiring range for new hires is $63,914.61 - $72,439.86/year and based on related professional experience
- Medical/Vision/Dental, with extended mental health coverage.
- Accrued PTO and Sick Time
- 401k/Safe Harbor Contributions (PPRM contributes up to 3% of your pay to your 401k after 1 year of service).
- Employee Loan Program
- Employee Assistance Program and WorkLife Partnership.
- Paid Family Leave/Paid Parental Leave and MORE!
COVID-19 Protocol: Vaccination against COVID-19 will no longer be a condition of employment. However, all Health Center/Patient or Community Facing Employees, must have the COVID vaccine or wear a mask at all times beginning November 1st. Proof must be uploaded upon hire. You will upload a picture or pdf of your vaccination card(s) prior to your start date.
Flu Protocol: All employees working directly with patients, the community or working in a health center will be required to have the flu shot or wear a mask during patient/community contact or while in the health center from November 1 – April 30 each year (Flu Season). Proof must be uploaded upon hire. You will upload a picture or pdf of your vaccination card(s) prior to your start date.
Background Check Required: Planned Parenthood of the Rocky Mountains is an equal employment opportunity employer and is committed to maintaining a non-discriminatory work environment, and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law.
Salary : $63,915 - $80,965