What are the responsibilities and job description for the Senior Administrative Partner position at Planet Pharma?
Target PR Range: 43.50–54.25/hr DOE
The Senior Administrative Partner provides administrative support to senior leadership within the Strategy & Corporate Development organization. This role is responsible for managing complex scheduling and coordination activities, supporting leadership priorities, and facilitating efficient execution of meetings, initiatives, and day-to-day operations in a dynamic executive environment.
The role provides high-level administrative and analytical support in a fast-paced, highly confidential environment. Responsibilities include partnering across functions and stakeholders to coordinate activities, gather and synthesize information, prepare reports and materials, and support informed decision-making through proactive execution. Effective performance in this position requires sound judgment, initiative, discretion, and the ability to work effectively with stakeholders at all levels of the organization.
Essential Functions
Minimum Qualifications
The Senior Administrative Partner provides administrative support to senior leadership within the Strategy & Corporate Development organization. This role is responsible for managing complex scheduling and coordination activities, supporting leadership priorities, and facilitating efficient execution of meetings, initiatives, and day-to-day operations in a dynamic executive environment.
The role provides high-level administrative and analytical support in a fast-paced, highly confidential environment. Responsibilities include partnering across functions and stakeholders to coordinate activities, gather and synthesize information, prepare reports and materials, and support informed decision-making through proactive execution. Effective performance in this position requires sound judgment, initiative, discretion, and the ability to work effectively with stakeholders at all levels of the organization.
Essential Functions
- Provides administrative support to SVP-level leadership, typically in support of a function, department, or site
- Manages complex executive calendars and prioritizes meetings and events in alignment with strategic priorities
- Builds a strong, collaborative partnership with the leader and maintains a clear understanding of priorities and shifting demands
- Coordinates domestic and international travel, including logistics, itineraries, and accommodations
- Plans and supports meetings by coordinating agendas, materials, logistics, and follow-up actions
- Ensures leaders are prepared for key meetings and leadership forums by organizing complete, timely briefing materials and related content
- Tracks follow-up actions, decisions, and deadlines to support execution and continuity across leadership activities
- Prepares reports and presentations through effective information gathering, analysis, and synthesis
- Screens and manages communications, including phone calls and incoming requests
- Produces, formats, and edits documents, presentations, and business communications
- Prepares, submits, and reconciles expense reports in Concur
- Serves as an ambassador for by demonstrating professionalism and alignment with company values
- Engages with senior internal and external stakeholders with professionalism, diplomacy, and sound judgment
- Partners effectively across functions, teams, and regions to support business priorities
- Supports the operating rhythm of the business by coordinating recurring meetings, planning cycles, and leadership cadences
- Identifies opportunities to improve processes, systems, and administrative workflows
- Implements process improvements that increase efficiency and streamline operations
- Supports the execution of administrative projects and operational priorities
- Handles highly sensitive and confidential information with discretion and in accordance with company policies
- Coordinates and executes internal and external events, including meetings and conferences
Minimum Qualifications
- Typically requires a minimum of 6 years of related experience
- Demonstrated experience managing executive calendars, meetings, travel, and events
- Experience preparing presentations and supporting executive-level communications
- Strong professional presence and the ability to engage effectively with senior stakeholders
- Experience supporting leaders in a fast-paced, highly confidential executive environment
- Advanced proficiency in Outlook, Word, Excel, PowerPoint, and collaboration tools such as Teams
- Exercises sound judgment and discretion in managing complex, sensitive, and confidential matters
- Demonstrates initiative and accountability in managing priorities and executing work independently
- Builds strong collaborative relationships and works effectively across functions, teams, and stakeholders
- Applies analytical thinking and problem-solving skills to identify issues, evaluate options, and support effective solutions
- Demonstrates adaptability and resourcefulness in responding to changing priorities and evolving business needs
- Navigates senior stakeholder interactions with professionalism, diplomacy, executive presence, and strong communication
- Demonstrates strong organizational skills and attention to detail in managing multiple priorities and deadlines