Office Coordinator

Office Coordinator

FLSA Status:  Non-Exempt/Hourly
Reports to:  Sr. HR Generalist  

Company & Benefits
As one of the largest independently owned operators of Planet Fitness clubs, Ohana Growth Partners’ core purpose is to inspire people to change their lives (and have fun doing it)!  We are an equal opportunity employer who celebrates diversity and equity and are committed to creating an inclusive environment for all employees. Some of our benefits include:

•    Positive and professional environment where our brand promise is “Judgement Free Zone” 
•    Growth Opportunities: over 90% of our management team started as an entry level team member
•    Competitive pay 
•    Paid sick leave 
•    401K Retirement Fund (annual discretionary employer match)
•    Regular involvement in community outreach events
•    Free employee Black Card Membership 

Job Description Summary
The Office Coordinator is responsible for promoting a positive and organized work environment in the Brick Bodies / Planet Fitness Corporate Office. The Office Coordinator will greet all visitors, answer phones, and provide general administrative support to the corporate office staff.  This position reports to the Sr. HR Generalist and is part of the HR Department staff.

Essential Job Functions
•    Greet all visitors, vendors, and staff;
•    Answer main telephone and direct calls or take messages when necessary;
•    Manage and oversee telephone systems and service, including voicemail and message on hold recordings;
•    Order office supplies from vendors such as Staples and Amazon;
•    Manage and maintain all office equipment and fixtures, arranging for repairs when needed;
•    Manage conference rooms and meetings schedules;
•    Set up/breakdown of staff meetings in conference rooms;
•    Coordinate office birthday celebrations, lunches, and meetings and send birthday and recognition cards;
•    Support and assist with quarterly and yearly staff events; 
•    Retrieve, sort, and distribute office mail and arrange for mail pick up;
•    Purchase kitchen and food and bathroom supplies;
•    Maintain indoor and outdoor plants and holiday decorations for the office;
•    Arrange for and manage cleaning service for office;
•    Arrange for maintenance of outside groundskeeping including mowing, plowing, and trash removal;
•    Manage company monthly newsletter by gathering information from regional teams and coordinating with the designer/editor;
•    Assist departments such as Human Resources and Accounting/Finance with special projects and/or administrative needs including, but not limited to obtaining invoices for monthly bills, and inputting into accounts payable system assigning codes and locations;
•    Demonstrate a commitment to diversity, equity, and inclusion that embraces the contributions of all team members; 
•    Embrace a service culture as an empathetic servant leader; 
•    Strive to be world class, humorous, inspirational, and memorable in every action we take;
•    Make decisions based on what is best for our team as well as our business;
•    Believe in and promote the company’s core values, business philosophies, core purpose, and brand promise; and, 
•    Perform all other duties as assigned or required. 

Education & Experience
•    High School Diploma or G.E.D. preferred;
•    Proficiency in all Microsoft Products, including Excel, Word, Outlook, PowerPoint; Teams, Monday.com; and,
•    At least one year experience with administrative duties.

Skills and Abilities 
•    Excellent phone, written and verbal communication, and interpersonal skills; 
•    Ability to follow directions; 
•    Ability to work well independently and with others; 
•    Self motivated and shows initiative;
•    Positive attitude and willingness to help others; and, 
•    Ability to maintain composure in difficult situations.

Physical Environment & Requirements 
•    Primarily indoor environment with normal exposure to light, sound, heat, and cold; 
•    Frequently sitting with minimal walking, standing, bending, stooping, kneeling, crouching, grasping, and reaching; 
•    Must be able frequently move, lift, push, pull, carry at least 30 lbs.; 
•    Minimal exposure to standard cleaning fluids and chemicals; 
•    Must be able to recognize, identify, and judge behavior within environment; and, 
•    Must have the ability to communicate information and ideas so others will understand and must be able to exchange accurate information. 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. This description reflects management’s assignment of essential functions, it does not prescribe or restrict the tasks that may be assigned. This job description is subject to change at any time.
 

Salary : $45,000 - $50,000