Special Projects Coordinator - North

POSITION PURPOSE

Provide strategic and operational support to the VP & Chief of Staff in advancing departmental priorities and key organizational initiatives. This role supports the Advancement Department across administrative, financial, and data functions, including weekly reconciliations to ensure audit readiness and fiscal accountability, and contributes to the execution of campaigns in partnership with senior leadership. The position also supports committee and advisory council coordination, departmental communications, and cross-functional projects. A core responsibility is the management and stewardship of the organization’s CRM and database, ensuring data integrity, accurate reporting, and effective use of information to support decision-making and advancement goals.

POSITION QUALIFICATIONS

• Bachelor’s degree in business or equivalent experience and at least three years of administrative experience, preferably supporting an executive in an organization
• Strong general knowledge of coordination of business components
• Strong working knowledge of and experience with CRM/database management: Blackbaud, DonorPerfect, Virtuous, Salesforce, etc.
• Flexibility to oversee and coordinate various business coordination responsibilities
• Effective communication skills
• Computer proficiency: Proficient in Excel, Word, and Outlook

PERFORMANCE REQUIREMENTS

• Utilize independent judgment in making key decisions on behalf of the DOA/C
• Coordinate general business affairs of the organization in working with the organization’s donor and volunteer base.
• Manage DOA/C calendars.
• Key support to the DOA/C
• Manage multiple key committees or advisory councils for the organization.
• Overall management with excellence of all company facilities, property, compliance, and procedures.
• Coordinate program planning for current client programs and future programs.
• Coordinate donor relation, communications, marketing, campaign, and advancement planning
• Manage and coordinate database related tasks
• Assist with budget and finance projections and compliance.
• Coordinate strategic plans for the organization.
• Responsible for quality assurance.
• Support fundraising efforts.
• Must have excellent writing skills with attention to specific requested detail.
• Must be able to work under tight schedules and possess the ability to effectively handle pressure associated with deadlines.
• Manage day to day general business affairs, to include but not be limited to coordination of the advancement offices, functions and other support staff, as well as interaction with vendors, suppliers, service providers, regulatory agencies, donors, and volunteers.
• Required to attend and support all organization events or other tasks, as assigned.

LOCATION

Palm Beach Gardens

https://info.flclearinghouse.com/

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person