Construction Office Manager/Bookkeeper

THE BLUEPRINT

At its heart, PJR is family-owned and crew-driven. We manage construction and properties with a straightforward approach: do great work, help each other, and keep things uncomplicated. Peter built this company; Eric is guiding its next chapter. Right now we're modernizing — moving off paper, upgrading systems, and investing in tools that boost efficiency and sustainability for both clients and our team.

Culture-wise, we're close. Camaraderie is central — from boat outings and Topgolf to casual barbecues, we make time to connect. Our crew shows up, takes initiative, and solves problems together. We value adaptability, responsiveness, and people who pitch in. If you want to work where expectations are clear, help is real, and the team feels like family, you'll fit right in.

THE CRAFTSMAN

You've got the battle scars of an Office Manager, the instincts and experience of an Operations Lead, with the guts to start where you need to, knowing you're headed for the top.

Day one? You'll answer phones, chase down timesheets, and keep the transitioning systems and processes from spilling into the hallways. A year from now? You'll be the one who built and streamlined the systems, enforced the processes, and dragged us (sometimes kicking and screaming) into the digital age.

This role is not for the faint of heart. You'll need confidence, curiosity, a thick skin, and a natural authority to hold your ground with construction types who sometimes need to be wrangled. If you're proactive, tech-savvy, and want to slay what's in front of you, this is your chance to grow into the Ops Lead we need.

We have time for people who take initiative, solve problems, and enjoy being part of something that's growing. If you're adaptable, proactive, and not afraid of a little challenge, we'd love for you to apply.

THE SPECS

• Serve as the bridge between office, field crews, PMs, and clients to keep communication and logistics aligned
• Run daily office administration: visitors, mail, calls, calendars, and meetings
• Create, document, and enforce SOPs/policies; improve workflows and drive adoption
• Lead compliance tracking: licenses, permits, certifications (maintain renewal calendar)
• Manage vendors: onboard (W-9/COI), track expirations/terms, and handle ordering & service of supplies/equipment
• Maintain and support project documents as requested
• Support JobTread (or similar): ensure daily logs/photos; help roll out time tracking for field team
• Support HR & office standards: training/certification expirations, office aesthetics, cleanliness, and safety; plan occasional team-building events
• Assist with accounts payable: Follow-through on approval process
• Assist property maintenance organization: log tenant requests, dispatch approved trades, track to completion; maintain a simple "Properties Dashboard" and share daily/weekly summaries with leadership

THE TOOLBELT

• Required
• 4-6 years in office/operations roles
• MS Office and/or Google Workspace proficiency (3 years)
• Comfortable with job/field software and time-tracking tools
• Clear, concise communication; able to prioritize, follow up, and hold boundaries while staying professional, polite, and approachable
• Strong organizational and time management skills, as well as the ability to multi-task across competing deadlines
• Preferred
• 8 years in office/operations roles; construction admin strongly preferred
• Bachelor's degree in Business, Management, or Operations & Supply Chain Management (or equivalent experience)
• 3 years Project coordination supporting owner/field supervisors
• JobTread / Procore / BuilderTrend or similar: 2 years
• Accounts Payable support
• We're willing to train on the following, but bonus points for experience with:
• QuickBooks Online (QBO): 3 years
• Hands-on Accounts Payable ownership experience (vendor setup, coding, weekly check runs, aging, and basic reporting) a plus

THE DRAW PLAN

• $65,000–$80,000 annual base salary (DOE)
• 401(k) with 3% match
• Comprehensive medical, dental, and vision coverage options with shared employer contribution
• Paid time off: 40 hours vacation 16 hours sick 6 paid holidays
• Team-building events, including birthday celebrations, holiday parties, etc.
• Professional Development Training after 1 year

If you're not exactly qualified for this position, please feel free to complete this application anyway. Doing so will help us keep you in mind for future opportunities that align with your skill set and experience. We assess our applicants based on the entire package of who you are, not just the contents of your resume.

Job Type: Full-time

Pay: $65, $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Work Location: In person

Salary : $65,000 - $80,000