What are the responsibilities and job description for the Office Manager / Bookkeeper position at Beacon Marine Construction LLC?
Customer Service / Reception
o Ensure that we are representing the company professionally in support of the mission statement in all communications
o Identify issues, problems and trends and communicate findings, observations and solutions to management
o Reception duties including answering incoming calls, accurately reporting phone notes, complaints, managing voice mail and mail management
Sales Assistance
o Monitor and maintain sales tracking spreadsheet
o Perform weekly sales rep tracking report
o Maintain weekly proposal and leads tracking for sales meeting
o Maintain weekly phone log monitoring inbound sales & lead sources
General Office
o Maintain Front Office and Kitchen areas
o Monitor and stock office and kitchen with supplies
o Assist in maintaining all office equipment
o Respond to phone and email messages timely
o Distribute mail to appropriate personnel
o Assist Controller as needed
Accounts Payable
o Accurate Coding – Process corporate expenses by budget and line item accurately for reporting
o Obtain proper sign off of invoices from the Project Manager
o Daily payable processing and entry for all direct and indirect expenses
o Ensure that all invoices are entered within 24 hours of receipt
Uniforms & Clothing
o Manage the Uniform and Clothing Account to ensure it remains at or below budget
o Maintain an accurate inventory of uniforms
o Prepare and distribute uniforms in accordance with our uniform policy
Office Phones & Mobile Communication
o Maintain inventory and tracking of mobile devices and obtain equipment signoff from employees
o Evaluate new solutions on a regular basis
Company Events and Employee Appreciation
o Maintain spreadsheet of all employee work milestones, birthdays, and big events
o Manage and maintain the company calendar
o Organize and plan for company outings, appreciation events, and other team related gatherings
Pay: $26.00 - $28.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $26 - $28