What are the responsibilities and job description for the Accounting Operations Specialist position at Pivot Parking?
Description
Position Summary:
The Accounting Operations Specialist is responsible for supporting the day-to-day financial operations of the organization, with a primary focus on accounts payable processing, accounts receivable administration, and credit card/payment management.
This role is detail-oriented and process-driven, ensuring accurate data entry, timely payment processing, and compliance with financial and PCI standards. The position works closely with internal teams and external clients to maintain accurate financial records and support efficient cash flow operations.
Schedule & Work Environment
In-office position
Monday – Friday
8:30 AM – 5:30 PM
Key Responsibilities
Duties
Accounts Payable (AP)
Perform high-volume data entry of invoices into the AP platform
Review invoices for accuracy, coding, and proper approvals
Process invoices in a timely and accurate manner
Maintain organized digital records and documentation
Assist with vendor inquiries and payment status requests
Accounts Receivable (AR)
Receive and process customer/client payments (checks, ACH, etc.)
Prepare and complete bank deposits
Post payments accurately to customer accounts
Reconcile discrepancies and assist with account research
Maintain accurate AR records and reporting
Credit Card & Payment Management
Manage corporate credit card programs and transactions
Support PCI compliance processes and documentation
Assist with Merchant ID (MID) setup requests and ongoing management
Monitor payment activity and ensure proper controls are in place
Coordinate with payment processors and internal stakeholders
General Accounting Support
Assist with reconciliations and reporting as needed
Support audits and documentation requests
Collaborate with internal teams to ensure financial accuracy
Maintain confidentiality of financial information
Requirements
2 years of experience in accounts payable, accounts receivable, or accounting support role
Strong data entry skills with high attention to detail and accuracy
Familiarity with accounting software and AP/AR platforms
Understanding of basic accounting principles
Experience with credit card processing and/or PCI compliance is a plus
Proficiency in Microsoft Excel and general computer systems
Key Skills
Highly organized and detail-oriented
Strong time management and ability to meet deadlines
Analytical and problem-solving skills
Clear communication and professionalism
Ability to work independently and as part of a team
Preferred Traits
Process-driven with a focus on accuracy
Comfortable handling repetitive, high-volume tasks
Proactive and dependable
Strong sense of accountability
Position Summary:
The Accounting Operations Specialist is responsible for supporting the day-to-day financial operations of the organization, with a primary focus on accounts payable processing, accounts receivable administration, and credit card/payment management.
This role is detail-oriented and process-driven, ensuring accurate data entry, timely payment processing, and compliance with financial and PCI standards. The position works closely with internal teams and external clients to maintain accurate financial records and support efficient cash flow operations.
Schedule & Work Environment
In-office position
Monday – Friday
8:30 AM – 5:30 PM
Key Responsibilities
Duties
Accounts Payable (AP)
Perform high-volume data entry of invoices into the AP platform
Review invoices for accuracy, coding, and proper approvals
Process invoices in a timely and accurate manner
Maintain organized digital records and documentation
Assist with vendor inquiries and payment status requests
Accounts Receivable (AR)
Receive and process customer/client payments (checks, ACH, etc.)
Prepare and complete bank deposits
Post payments accurately to customer accounts
Reconcile discrepancies and assist with account research
Maintain accurate AR records and reporting
Credit Card & Payment Management
Manage corporate credit card programs and transactions
Support PCI compliance processes and documentation
Assist with Merchant ID (MID) setup requests and ongoing management
Monitor payment activity and ensure proper controls are in place
Coordinate with payment processors and internal stakeholders
General Accounting Support
Assist with reconciliations and reporting as needed
Support audits and documentation requests
Collaborate with internal teams to ensure financial accuracy
Maintain confidentiality of financial information
Requirements
2 years of experience in accounts payable, accounts receivable, or accounting support role
Strong data entry skills with high attention to detail and accuracy
Familiarity with accounting software and AP/AR platforms
Understanding of basic accounting principles
Experience with credit card processing and/or PCI compliance is a plus
Proficiency in Microsoft Excel and general computer systems
Key Skills
Highly organized and detail-oriented
Strong time management and ability to meet deadlines
Analytical and problem-solving skills
Clear communication and professionalism
Ability to work independently and as part of a team
Preferred Traits
Process-driven with a focus on accuracy
Comfortable handling repetitive, high-volume tasks
Proactive and dependable
Strong sense of accountability